Team Support
Job Description
We are searching for an assistant to support a small team with various tasks and responsibilities.
This role would suit some-one who enjoys helping others get things done swiftly and effectively and who will
gladly take the initiative to carry out anything and everything from the smallest day-to-day tasks to the more
complex tasks. You work in a detailed, timely and professional way. You are experienced in presenting research
in a visually clear and informative manner. You pride yourself in negotiating the best value and proactively
suggest ways to earn and redeem loyalty benefits. You are positive, punctual, and self-motivated.
You have proven in past roles that you are flexible and have a 24/7 mindset (i.e., responsive out of hours as needs
arise) although the regular working schedule is Monday to Friday. You are a driver and own your own car.
Reporting to a senior PA on the team, this role will involve a mixture of working from your home as well as being
out-and-about running errands or helping out at a property.
Admin/Research
- Responding to requests straightaway and with a
- sense of urgency.
- Renewal of licenses
- Sourcing services
- Researching products and finding best prices
- Arrange couriers and deliveries
- Collection/delivery of paperwork
- Following up with suppliers and achieving result
- (e.g. flight refund, utilities, paperwork)
- Weekly Reporting
Errands
- Coffee/lunch runs
- Organising services with 3rd parties (e.g., tailors,
- contractors, maintenance)
- Purchasing gifts
- Supermarket runs
- Dry Cleaning
Finance
- Cash debit card reconciliation (for team purchases)
- Review and process supplier payments
Property
- Assisting at property with any property-related task
- Being the eyes and ears for the Property Manager
- Providing access and supervising 3rd parties
- (maintenance, snagging company)
- Ensuring all equipment at property is working, (AC,
- printer, shredder, white goods, small electrical
- items).
- Procurement of household, pantry & cleaning
- supplies
Skills
- Based in Dubai within a 30-minute drive of Palm Jumeirah.
- Valid [UAE] Driving Licence and familiar with driving in Dubai.
- Minimum 8 years’ proven experience in similar roles.
- Excellent level of spoken and written English with outstanding accuracy in written work.
- Tech savvy and highly skilled in MS Office as well as competent in trouble-shooting tech issues.
- Diplomatic, discreet, and confidential
