Subsidiaries Secretariat Specialist

Job Description

The Subsidiaries Secretariat Specialist is responsible for board and committee meeting preparation covering meeting logistics, meeting agenda, and minutes preparation, Specialist is responsible for supporting, monitoring, and reporting on project delivery, providing regular status updates on the progress of the assigned project, and follow up in board resolutions and directions. The Board Specialist role includes the following:<p><br></p><ul><li> Conduct and execute activities, with minimal supervision, in accordance with the defined job role </li><li> Support in the implementation and execution of policies and procedures during day-to-day activities and operations </li><li> Work alongside other team members and actively contribute to building a productive and open work environment </li><li> Carry out board and committee meeting preparation including Board meeting logistics, invitations, meeting agenda, and board pack in compliance with corporate procedures </li><li> Prepare, document, and maintain board meeting minutes, resolutions, and directions, reflecting the proper format and required level of detail </li><li> Maintain a full up-to-date contact list of Board members including board members’ bios, where appropriate </li><li> Coordinate with the board liaison officer in each of the entities, projects, and initiatives as it relates to records storage and access, and carry out operations accordingly </li><li> Escalate any noncompliance with the board charter and governance policies surrounding Board meetings (e.g. quorum) to superior for resolution </li><li> Provide general support to the Board members to access relevant information and participate in induction training for new board members</li></ul>