Staff Administration Officer

Job Description

<strong><u>Job Purpose<br><br></u></strong>The first point of contact for all HR-related administrative from employees. The main administrative duties include maintaining personnel records, managing all HR documents (e.g., employment records and official papers) and updating internal databases.<br><br><strong><u>Responsibilities/Duties<br></u></strong><ul><li> Maintain employee records (soft and hard copies).</li><li> Update internal HR systems and reports databases.</li><li> Advise and respond to employees’ inquiries on policies and procedures, hiring regulations, etc…</li><li> Distribute policies to new hires and ensure that all their enquiries are met.</li><li> Verify annual leave records and keep clear balance in staff leave file up to date.</li><li> Prepare employees profile before starting date (file – ID- contract – social insurance – medical insurance families – employee documents).</li><li> Prepare social insurance 1&amp;6 and submit to L3 Staff Admin.</li><li> Create Social insurance NO 1 to be printed.</li><li> Other duties and responsibilities might be assigned.<br></li></ul><strong><u>Qualifications<br><br></u></strong>ESSENTIAL QUALIFICATIONS, KNOWLEDGE &amp; EXPERIENCE<br><ul><li> BSc in Human Resources or relevant field<br></li></ul><strong><u>Knowledge<br></u></strong><ul><li> Familiarity with Human Resources Information Systems (HRIS)</li><li> Basic knowledge of labour legislation</li><li> Experience using Microsoft Office Suite</li><li> Organizational skills</li><li> Good verbal and written communication skills<br></li></ul><strong><u>Experience<br></u></strong><ul><li> Proven experience of 2-3 years as an HR &amp; Admin Officer, HR Administrative Assistant, or similar role<br></li></ul>DESIRED BEHAVIORS<br><ul><li> Safety</li><li> Empathy</li><li> Professionalism</li><li> Integrity</li><li> Accountability</li></ul>