Senior Secretary

Job Description

Senior Secretary – Russian and English Speaking

Scope of Responsibilities

Provide secretarial assistance and coordinate with office support requirements in answering enquiries, organizing travel arrangements, meetings, drafting business correspondences and other ad-hoc administration duties. May also exercise considerable judgment and discretion at routine tasks

Primary Duties

 Assist in organizing schedule for meetings and maintain allotments for the conference room. Coordinate

arrangements for refreshments. Record minutes of the meetings and keep a clear record of the activities

 Organize travel arrangements and correspondences for those attending interviews. Reschedule existing

appointments as appropriate

 Answer all enquiries and incoming routine mails. In accordance with the instructions, direct mails to relevant

disciplines.

 Prepare PowerPoint presentation and compile reports. Perform a variety of information gathering and

administrative assistance assignments like updating CV insertions, etc. Acts as a the Custodian of

documents pertaining to reimbursable expenses, manpower mobilizations details etc.

 Type, issue , distributes and file faxes ,letters ,reports ,emails internally. Follow jointly in tracking man

power mobilization charts .

 Perform related duties as and when directed by Direct Supervisor.

Additional Information