Senior Quantity Surveyor- 12 Months
Job Description
<p><strong>KEY RESPONSIBILITIES:</strong></p><ul><li>Source Main Contractors / Consultants and Subcontractors for new projects via SAP system or from the market as necessary. Discuss with relevant Manager, and liaise with Relevant User Department (RUD) to agree on procurement strategy and selection of vendors. Check vendor prequalification and assist in prequalification procedures. Act on Procurement Requests (PR) being issued by RUD and prepare the necessary Request for Authority to Tender as per approved procurement Delegation of Authority document. Prepare, maintain and track the procurement schedules. Maintain CVR, pre tender estimate all stages of drawings. Budget tracking sheets etc.</li></ul><p><br></p><ul><li>Pre Contract : Manage the whole tendering process such as- Prepare tender documents using the approved client forms, issue out tender enquiries (RFP and/or RFQ), follow-up with the consultants, contractors, subcontractor for collection of documents and submission of tender or quotation as applicable, liaise with Procurement Manager and RUD to obtain responses to tender queries; issue Tender Addenda with responses to the queries, assist in the tender opening in the presence of Tender Committee (if required as per Delegation of Authority), perform rate analysis and prepare a Cost Comparison tabulating all bids received, schedule and conduct Post Tender Meetings / Interviews with the bidders (Consultants / Contractors) to discuss & negotiate the offers, review contractual tender qualifications and report / submit the commercial aspects to Sr. Manager, and the technical parts to RUD for advice, issue Post Tender Clarification forms to record the above qualifications and close out issues prior to selection of the winning bidders, evaluate the prices received from each tenderers and negotiate to obtain the best & final offer, Prepare Commercial Comparison Sheet for all the bids received. Prepare award recommendations / Request Authority to Appoint as per the Delegation of Authority. Prepare Letter of Appointment once recommendation is approved as per Delegation of Authority threshold.</li></ul><p><br></p><ul><li>Post Contract: Prepare Contract documents incorporating all the Scope, Program, agreed terms and conditions. Contract administration including but not limited to Prepare/process Payment Certificates for Consultants, Contractors, Authorities of the project in accordance with contract. Ensure that all contractual documents such as bonds/insurances are submitted by all vendors in accordance with the contract. Prepare contractual letters (internal or external) for Manager’s approval. Prepare monthly cost report and discuss with RUD on the budget/cost overrun. Review of Variations/additional fees submissions by the Consultants/Contractors and advise them for client assessment as per contract. Review of claims submitted by the contractors. Ensure that claims/variations submitted by vendors are valid, properly substantiated and reasonable in accordance with contract. Conduct meetings with Clients/Consultants/Contractors if required to clear issues pertaining to payments, variations, claims and final account. Inspect the project site if required in order to ensure that the payments/variations/claims are correct/valid in accordance with the drawings/specifications/terms & conditions of the contract. Attend/answer commercial/contractual issues of consultants/contractors and conduct meeting if required to settle the same. Commercial Closeout of the Contract.</li></ul><p><br></p>
