Senior Administrator

Job Description

• Perform administrative duties to support daily activities
• Assist with administrative tasks such as document & data formatting, verifying data and coordinating with managers and staff to obtain required inputs and follow up on actions to completion
• To maintain internal systems and workflow, advise and implement administrative best practices
• Control & maintain the project shared folders
• Attend internal and external meetings and prepare meeting minutes, distribute, and maintain records
• Preparation of a variety of management reports and presentations including overall design and manipulation and extraction of data.
• Coordinate with contractors to obtain reports, plans, policies, procedure, maintenance documentation and certifications and maintain record
• Liaise with contractors, support in monitoring performance against Key Performance Indicators (KPIs) and Service Level Agreements (SLAs), including attending monthly supplier review meetings.
• Support staff in all aspects of onboarding
• Manage and replenish office supplies and staff PPE
• Receive, review, and validate contractor monthly invoices and supporting documentation
• Schedule meetings
• Communicate with stakeholders as required to inform of works affecting the facilities and infrastructure
• Follow up with the client on payment of contractors and be the point of contact for all contractor queries
• Prepare and maintain annual leave schedules
• All other duties as required