Secretary-Project Execution
Job Description
Key Responsibilities and Accountabilities:
- Schedule meetings and appointments
- Organize the office layout and order stationery and equipment
- Maintain the office condition and arrange necessary repairs
- Organize office operations and procedures
- Coordinate with IT department on all office equipment
- Ensure that all items are invoiced and paid on time
- Manage contract and price negotiations with office vendors, service providers and office lease
- Manage office, ensure accurate and timely reporting
- Provide general support to visitors
- Assist in the onboarding process for new hires
- Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
Competencies:
- Organizing meetings and managing databases.
- Booking transport and accommodation.
- Organizing company events and conferences.
- Administration skills.
- To be thorough and pay attention to detail.
- The ability to work well with others.
- To be flexible and open to change.
- Patience and the ability to remain calm in stressful situations.
- Business management skills.
- excellent verbal communication skills
- Preparing letters, presentations and reports.
Education & Experience:
- Minimum requirement – 1 year secretarial experience with MS Office proficiency
- Good to have a bachelor degree or equivalent. 3 years of experience in office administration. Secretarial experiences. Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
