Secretary Front Office

Job Description

<p>We are seeking a friendly, organized, and computer-savvy Secretary, responsible for fostering a positive environment and delivering exceptional administrative support. Proficiency in Microsoft Excel, excellent communication, organizational skills, and strong English writing/typing abilities are essential.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Efficiently manage all incoming calls, emails, and correspondence.</li><li>Efficiently handle assigned administrative tasks.</li><li>Greet and assist visitors with a warm and friendly demeanor.</li><li>Schedule appointments and maintain calendars.</li><li>Prepare travel authorization forms for approval.</li><li>Coordinate meetings and prepare necessary documentation.</li><li>Maintain office supplies inventory and place orders as needed.</li><li>Coordinate with machine vendors to address complaints and manage machine breakdowns.</li><li>Maintain accurate and organized filing of documents.</li><li>Ensure a tidy and organized front desk area.</li><li>Provide support with additional duties as needed.</li><li>Adhere to company QHSE policy while carrying out work.</li></ul><p><br></p><p><strong>Qualifications</strong></p><ul><li>Any Graduation. </li><li>Prior experience in a similar role for at least two years</li><li>Excellent communication and interpersonal skills</li><li>Strong organizational abilities and attention to detail</li><li>Proficiency in Microsoft Office Suite</li><li>Customer service-oriented mindset</li><li>Resourceful and proactive problem-solving skills</li><li>Strong multitasking and time-management abilities</li></ul><p><br></p>