Secretary

Job Description

Primary Job Purpose

• Writing common forms of legal correspondence
• Help prepare legal documents
• Assist associates by using their thorough knowledge of how to file legal documents and in some cases, court room procedures
• Generate a lot of legal content that is used for communication between attorneys and their clients
• Carry out tasks that require them to answer phones, run errands, coordinate meetings and greet visitors
• When necessary, support senior members of a department and backup team leaders in the event of the team leader’s absence

Duties & Responsibilities

• Familiar with legal terminology
• Expected to perform typing and transcription of documentation as required by the associate/partner
• Compose and type letters, memos, correspondence, reports and other common forms of legal correspondence
• Participate in the billing process, including matter opening and closure, enter monthly timesheets, send payment reminders to clients and follow up on client billing queries
• Participate in meetings and prepare minutes, amend routine legal documents and correspondence as well as proofread when required
• Expected to adhere to the Firm’s policies and procedures
• Assist associates with filing of legal documents and, where required, with court room procedures
• Coordinate meetings, answer phones and greet visitor

Requirements

• Minimum of 3 years secretarial experience from a professional service company
• Excellent working knowledge of MS Office Applications
• Sound knowledge of office procedures
• Working knowledge of record-keeping techniques
• Fast typing speed in English
• Excellent verbal and written communication skills in English
• Arabic language skills desirable but not essential
• Strong interpersonal skills with an ability to build relationships with most senior executives
• Good problem solving and decision-making skills
• Exceptional organisational skills