Secretary – 1

Job Description

Job Purpose / Objective

Responsible for providing secretarial, clerical and administrative support in order to ensure that services are provided in an effective and efficient manner to the respective department.

Key Responsibilities / Accountabilities

• Perform secretarial duties for the Department.
• Assist Head of Department with special projects as assigned.
• Maintain meeting calendar, arrange meetings, and schedule visitors.
• Answer all telephone calls; refer to appropriate staff/individuals, if required.
• Make travel arrangements.
• Receive and assists visitors.
• Coordinate with Departmental Secretaries regarding Inter-departmental notifications.
• Follow up on various department tasks and keep track of it.
• Assist department staff in applying of leaves/holidays, submitting Monthly timesheet on time to HR.
• Prepare request for screen access, email and internet, “0” access and system enhancement needed by the staff.
• Manage and request office supplies through online application and follow up on approval process and purchase order.
• Responsible for incoming and outgoing of documents, keeping the files in safe and for future reference.
• Responsible for sending office job order and follow up until completion of job.
• Participate in person-centered care initiatives undertaken by HMG.
• Enrich patient experience with compassion, respect and dignity.
• Perform other applicable task and duties assigned within the realm of his knowledge, skill and abilities.

Education/ Professional Qualification
1. Educational : College graduate or Diploma
2. Professional : Business Administration, Secretarial Management

Experience
1. Four (4) years of experience in the same field; Hospital experience preferred.

Skills

process management data gathering & assessment data management & record keeping