Recruitment Specialist

Human Resources

Qatar 🇶🇦

October 2, 2023

Full Time

Job Description

Job Details Job Title Recruitment Specialist Reports To Head of HR Shared Services Division Administration Department Human Resources Section Shared Services Location Doha/Ras Laffan 2 Reporting structure 3 – Job Summary And Purpose Plan and implement recruitment activities, including developing policies and procedures for sourcing, selecting and hiring the best talent from multi discipline organizations and skill sets, in line with the manpower plan and attrition to meet companies requirements. Oversees the Recruitment team performance and guide the team to ensure that client and Joint Venture Companies staffing requirements are satisfied in a timely manner, with competent workforce, and in a most cost-effective approach. Reports to: Head of HR Shared Services Job Title: Recruitment Specialist Direct Reportees: Recruitment Officer Report to Same Position: Employee Relations Specialist Job Description Recruitment Specialist – HR - 4 -Accountabilities Key Accountabilities: 1. Implement approved recruitment strategy for client and JVs. 2. Establish recruiting plan by studying organization manpower requirement, anticipating needs (internal/external trends) and collaborating with managers to realize the manpower requirements. 3. Assist the Head of HR shared services in preparing the recruitment budget. 4. Design and manage recruitment and selection processes (reviewing JD, screening resume, preliminary/formal interviews etc.) 5. Analyze the performance of the recruitment agencies, cost per hire, time to hire, recommend changes and improvements and introduce standardized terms and conditions in line with the companys P&P and budgetary plans. 6. Develop plan, acquire management approvals and manage to execute overseas Recruitment Campaigns, for mass recruitment. 7. Analyze the recruitment software and recommend and implement changes to leverage maximum utilization of business software and streamline processes. 8. Serve as brand ambassador at various events, like career fairs or on-campus recruiting events. Represent company internally and externally at events with a goal of networking and relationship building with potential candidate communities. 9. Manage respective candidate pools to ensure qualified candidates remain engaged in current or future opportunities. 10. Proactively seek market intelligence to gain competitive advantage in attraction, assessment, and sourcing methodologies. 11. Review and screen applications, evaluate qualifications of both internal and external candidates, conduct prescreen interviews to analyze candidate experience and fit, coordinate pre-employment tests as needed, and develop short lists of potential candidates. 12. Participate in the offer process including negotiating offers with candidates. 13. Develop and maintain an international network of recruiters, contacts and candidates via proactive use of diverse mediums, including social media. 14. Plan regular recruitment trips to source high-caliber Qatari National candidates through university fairs or similar, whilst promoting a positive image of client and Joint Venture Companies. 15. Participate in developing advertising programs related to recruitment plans and positions requirements and identify and coordinate with advertising/recruiting agencies to publish job advertisements. 16. Identify the appropriate recruitment channels to be utilized to fulfil the recruitment plan requirements, and work on building and maintaining good relationships with the external souring channels (if any). 17. Perform searches for qualified candidates according to the relevant job criteria, using databases, networking, Internet recruiting resources and internal databases as and when required. 18. Verify credentials (e.g. university degrees) and conduct reference checking once approved and waived by the candidate. 19. Conduct initial interviews with applicants (face to face or over the phone) and schedule for interviews with other members of the HR Department and/or functional Managers if necessary and provide feedback for the candidates as required. 20. Participate in the various on-campus and related venues for the identification and recruitment of Qatari nationals 4 -Accountabilities Generic Accountabilities: 21. Improve organization attractiveness by recommending new policies and practices; monitoring job offers and compensation practices; and emphasizing benefits and perks. 22. Ensure clear mutual understanding of staffing priorities and practical constraints. Guide the hiring managers through the recruitment process where needed. 23. Maintain a data bank of vacant positions and work on sourcing in line with client and Joint Venture Companies manpower plans as shared by the relevant stakeholders. 24. Measure the performance of HR Recruiters and provide them feedback to constantly improve and enhance their performances, to maintain an engaged and competitive team. 25. Developing KPIs for team and define SLAs to ensure continues service delivery improvements and contributing company objectives effectively. Quality, Health, Safety, & Environment (QHSE): 26. Adhere to all relevant QHSE policies, procedures, instructions and controls so that client provides a safe, world class, secure and environmentally responsible service to customers, the public and its own people. Policies, Systems, Processes & Procedures: 27. Benchmark & develop recruitment policies, processes and procedures, to avoid any legal challenges by understanding current legislation, and enforcing regulations with managers, 29. Monitor and evaluate the effectiveness of the recruitment process regarding success rate in search and selection and recommend modifications to policies and procedures as necessary. 30. Ensure full compliance with established guidelines, policies, and procedures related to sourcing, selection, and engagement of candidates for employment. Others: 31. Carry out any other duties as directed by the immediate supervisor. 5 – Key Result Areas Lead a team, to maintain an effective recruitment function Perform end to end Recruitment activities Fill all job vacancies on time Attend various job fairs at different Educational Institutions in Qatar Develop and draft Employment Offers Maintain relationship with various recruitment agencies inside and outside Qatar 6 Interactions and Working Relationships Internal: Rewards & OD Section – to obtain and implement the Manpower Plan, and compensation details for hiring position. All client and Joint Venture Companies Divisions/departments to discuss and align sourcing, hiring and onboarding plans, as per their requirements. External: Recruitment Agencies – to establish agreements, agree on sourcing plans locally and overseas for recruitment campaigns. Manpower Supply Agencies to hire short term subcontractors Recruitment Specialist – HR - 6 Interactions and Working Relationships L&D Section – to recruit Developees and Marine Cadets Government Affairs Section to obtain Work Visa, Medical Letters, Police clearance issuance for new joiners PR Department- to formulate and implement employer value proposition strategy, in order to attract the best talent. Supply Department – to establish agreements (agencies, background verification, testing centers), monitor and endorse purchase orders accordingly. Local Universities and Labour Department – to recruit Qatari Nationals Prospective Candidates – to keep a good pipeline of candidates for future recruitment 7 Financial Authorities Not Applicable 8 Qualifications, Experience And Skills Qualifications: Bachelors degree in Business Administration, Human Resources or any other related filed. A certification in a relevant discipline from an accredited institution (e.g. CIPD, PHR, SPHR, CIR, ACIR), is highly preferred. Certification in competency-based recruitment and selection is a plus. Experience: 5-7 years of related experience of which a minimum of 3-5 years should be in a similar position / responsibility. Multi discipline experience in Marine, Oil & Gas, Construction/Contracting and regional experience is preferred Previous experience of leading a team is a must. Job Specific Skills: Knowledge about social media recruitment strategies. Full life-cycle recruitment processes, including management of multiple high-volume roles simultaneously Strong working experience Microsoft Office, specially MS Excel Hands on experience with Applicant Tracking System (ATS) Demonstrated sensitivity and discretion when handling confidential information. Recruitment Specialist – HR - 9 Competencies Technical Competencies Behavioral Competencies Competency Name Level Competency Name Level HR Strategic Management 2 Drive Vision 2 Learning and Development Management 1 Collaboration & Teamwork 2 Career Development and Succession Planning 1 Customer Centricity 2 National Development/Qatarization 2 Achievement Oriented 2 Workforce Planning 2 Interactive Communication 2 Job Profiling 1 Empower & Nurture Talent 2 Resourcing Management 3 Solution Oriented 2 HR Policies and Procedures 1 HRIS 2 Recruitment Specialist

Recruitment Specialist

Job Description

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