Receptionist
Job Description
<ul><li>Diverse role covering reception, admin and events|Strong work culture that embrace diversity and multiculturalism <br><br><br></li></ul><strong>About Our Client<br><br></strong>In support of our client, a global commodity trading and related-asset investment company with a presence in the DIFC, it is seeking a candidate to join the role of an Office Administrator to support the organisation.<br><br>The applicant will oversee the front desk routinely, ensuring the front desk welcomes clients warmly and providing administrative support across the organisation by the highest standards.<br><br><strong>Job Description<br><br></strong><ul><li>Welcoming guests at the front desk, extending a warm welcome, guiding them, and providing essential information.</li><li>Booking meeting spaces, handling mail, and doing as-needed administration are the tasks that call screening and call forwarding agents perform.</li><li>Engage in active listening with callers, confirm or clarify information, and support and assist irate clients in defusing the situation.</li><li>Generating invoices and aiding clients or customers with any billing-related queries.</li><li>Ascertain that the reception space is orderly and attractive and has all the stationery and materials required (e.g., pens, forms and brochures).</li><li>Perform additional administrative receptionist duties such as filing, copying, transcription, and faxing; often includes performing ad hoc administrative duties as needed.</li><li>Maintain office security by adhering to safety rules and limiting access through the reception desk (monitor logbook, issue visitor badges).</li><li>Contribute to team continuity by documenting and communicating actions, irregularities, and ongoing needs.</li><li>Arrange for and organise events and catering.<br></li></ul><strong>The Successful Applicant<br><br></strong><ul><li>Outstanding customer service skills, active listening, and effective verbal and written communication.</li><li>Proven work experience as a Receptionist, Front Office Representative or similar role</li><li>Proficiency in Microsoft Office Suite</li><li>Hands-on experience with office equipment (e.g., fax machines and printers)</li><li>Professional demeanour and appearance.</li><li>Excellent verbal and written communication skills.</li><li>The ability to be resourceful and proactive in the face of adversity.</li><li>The competence to multitask, organise, and manage time while setting priorities.</li><li>Customer-service-oriented behaviour.</li><li>High school degree; additional certification in Office Management is a plus</li></ul><strong>What’s on Offer<br><br></strong>An exciting opportunity for career progression where the successful candidate for this role will be offered a competitive monthly salary. Additionally, the candidate will receive family sponsorship, competitive medical insurance and annual flight tickets.<br><br><strong>Contact: Nadine Noaman<br><br></strong><strong>Quote job ref: JN-052023-6041429</strong>
