Receptionist

Job Description

• Attend to visitors and deal with inquiries on the phone and face to face.
• Answer telephone, screen and direct calls. Take and relay messages. Greet persons entering the office.
• Ensures knowledge of staff movements in and out of office. General administrative and clerical support.
• Prepare letters and documents as requested. Receive and sort mail and deliveries. Schedule appointments. Organize meetings. Tidy and maintain the reception area.
• Track shipments sent by suppliers and their clearance status.
• Comply with documented administrative and operational processes of the division.
• Organize filing system for each category of documents and maintain them.
• Compose and process business correspondence, memorandum and faxes maintaining the templates for all.
• Receive incoming faxes and ensure that they are distributed to the concerned addressee.
• Maintain inventory of office supplies and monitor their movement.
• Procure office stationery and other office related supplies.