Receptionist

Job Description

<p><strong>Job Summary:</strong></p><p><br></p><p>Responsible for the day-to-day general administration of Imdad Head office, handling the front-desk and client requests, assisting the management and supporting Imdad team members.&nbsp;</p><p><br></p><p><strong>Job Responsibilities:</strong></p><p><br></p><ul><li>Act as the main point of contact for visitors and callers</li><li>Redirecting incoming calls to the right department</li><li>Handle courier related requests</li><li>Provide general administrative support to the management and team members</li><li>Undertake general administrative duties including general word processing, filing and copying.</li><li>Deal with incoming and outgoing mail and general emails</li><li>Ordering of equipment, materials, and office supplies</li><li>Undertake and assist in the recording and processing of invoices, receipts, and payments as required and instructed</li><li>Prepare POs and contracts for suppliers as advised</li><li>Arrange meetings relating to the core operation of the company</li><li>Ensure the smooth running of the organization on a day-to-day basis and as required</li><li>Provide administrative support for matters relating to the premises and operations including maintenance contracts, company car renewal, expenses claims, security, alarms, and transport</li><li>Ensure the tidiness of the office and meeting rooms at all times</li></ul><p><br></p><p><strong>Minimum Requirements:</strong></p><p><br></p><ul><li>Bachelor’s degree or diploma / Associate degree in Secretarial Specialized Studies.</li><li>Minimum 2 years of experience in Administration, Reception, or other related fields</li><li>Effective time management, organization, and multi-tasking skills</li><li>Excellent interpersonal skills</li><li>Strong verbal &amp; written communication skills</li><li>Team player with the ability to perform well under pressure</li><li>Proficient in Microsoft Word, Excel, Outlook, and PowerPoint</li></ul>