Real Estate Property Administrator

Job Description

Job Overview

The Administrator will have 2 years of previous experience in the real estate industry and a proven track record of providing exceptional administrative support. He/She will be responsible for performing a wide range of administrative duties, including managing paperwork, coordinating appointments, answering phones, and maintaining files. He/She will have excellent communication skills, strong attention to detail, and the ability to work independently in a fast-paced environment. 

Responsibilities

– Answer phones, respond to emails, and schedule appointments

– Prepare and process real estate documents, such as contracts, leases, and agreements

– Maintain accurate and organized files for properties and clients

– Coordinate property showings and open houses

– Process and manage payments, invoices and expenses

– Assist in marketing efforts, such as creating flyers and posting on social media

– Manage and update databases, client lists and real estate websites

– Prepare reports and presentations for clients and management

– Liaise with clients, agents, and vendors to ensure timely and efficient transactions

– Provide general office support as needed, including ordering supplies and maintaining office equipment

Skills

– Minimum of 3 years of experience as an Administrator in the real estate industry

– Strong computer skills, including proficiency in Microsoft Office and database management

– Excellent communication skills, both verbal and written

– Strong attention to detail and ability to manage multiple tasks simultaneously

– Ability to work independently and as part of a team in a fast-paced environment

– Strong organizational skills and ability to prioritize tasks

– Knowledge of real estate industry terminology and practices

– High school diploma or equivalent; Associate’s or Bachelor’s degree preferred