Real Estate Operations Administrator

Job Description

Job Title: Real Estate Operations Admin

Location: International Business Tower, Business Bay, Dubai, UAE

Qualifications

• +3 Years of Real Estate Property Management Coordinator/Admin Experience
• Excellent written and verbal communication skills
• Hands-on experience in managing and coordinating real estate workarounds
• Expert Level: Complete knowledge and clear understanding of Dubai laws and regulations especially in real estate as well as the company’s internal legal affairs point of view.
• Can competently draft legal-related documents such as MOUS, Addendums, Contracts, NDAs, etc.
• Completed and Hands-on Knowledge of Trakheesi System and Dubai Rest, Property Advertising Platforms Property Finder, Bayut and Dubizzle (verification, listings, etc.), preparing Tenancy and Leasing Forms/Agreement/Contracts – MOU and Rent and Sales agreements, undertaking Letters, Propspace, Mycrm and Broker Pad
• Able to work independently and as part of a team
• Able to work under pressure
• Excellent communication skills
• Computer Literate – MS Software and Adobe
• Demonstrates ability to assist senior management and sales team with any additional work as needed
• Have a strong work ethic and are eager to learn and make new sales with customers, including add-on services.
• Strongly skilled in organization, problem-solving, customer service, and multitasking while being committed to excellence
• Able to join immediately

Responsibilities

• Day-to-day admin, clerical, and office works
• Managing, monitoring, and maintaining work with/at/through Trakheesi System and Dubai Rest, Property Advertising Platforms Property Finder, Bayut and Dubizzle (verification, listings, etc.), preparing Tenancy and Leasing Forms/Agreement/Contracts – MOU and Rent and Sales agreement, undertaking Letters, Propspace, Mycrm and Broker Pad
• Draft legal-related documents: MOUs, Addendums, NDAs, Contracts, etc. (general and specific modifications)
• Complete paperwork for all real estate transactions in a timely manner to ensure a deal is closed as quickly as possible
• Monitor deadlines and provide notices to appropriate parties when necessary
• Ensure each transaction complies with legalities and any tax withholdings are complete
• Schedule necessary appointments with all parties, including open houses and the final walkthrough
• Help organize community outreach events to improve our standing in the local area
• Produce all marketing materials including brochures, flyers, online marketing, social media posts, etc. to continuously build our brand
• Compile and distribute weekly/monthly reports and communicate key results to the rest of the team to ensure company goals are being met
• Deliver concierge-level customer service to sellers, buyers, and lenders to improve customer satisfaction ratings
• Participate in training sessions to improve skills with administrative tasks in the real estate industry.