Real Estate Admin Assistant

Job Description

We are seeking a skilled and detail-oriented Administrative Assistant to join our real estate team. As a Real Estate Administrative Assistant, you will play a crucial role in supporting our operations and ensuring smooth day-to-day administrative processes. You will work closely with our team of real estate professionals to provide administrative support and help streamline office operations.

Responsibilities:

Coordinate and manage appointments, calendars, and schedules for real estate professionals

Prepare and process real estate documents, including contracts, agreements, and paperwork

Assist with managing and organizing client databases, files, and records

Answer and screen incoming calls, take messages, and handle inquiries in a professional manner

Provide exceptional customer service to clients, vendors, and team members

Assist with marketing and promotional efforts, including preparing marketing materials and managing social media accounts

Coordinate and assist with open houses, showings, and other real estate events

Perform general administrative tasks, such as filing, photocopying, scanning, and data entry

Assist with other ad-hoc tasks and projects as needed

Requirements:

High school diploma or equivalent (some college or relevant certifications preferred)

Proven experience as an administrative assistant, preferably in the real estate industry

Strong organizational skills with a keen eye for detail

Excellent verbal and written communication skills

Proficient in MS Office Suite (Word, Excel, PowerPoint) and other office software

Ability to multitask, prioritize, and meet deadlines in a fast-paced environment

Professional and friendly demeanor with a customer-service mindset

Knowledge of real estate terminology, processes, and regulations is a plus

Join our team and contribute to our success as a Real Estate Administrative Assistant.