Purchasing Manager – Omani Only
Job Description
<strong>Organization- Alila Hinu Bay</strong><p><br></p><strong>Summary</strong><p><br></p>Candidate has must experience with a similar role in a resort hotel.<p><br></p><strong>Qualifications</strong><p><br></p><strong> Operational </strong><p><br></p><ul><li> Manages all aspects of purchasing, receiving, storage and inventory control. </li><li> Thorough understanding of the Birchstreet system (Purchasing Management System). </li><li> Responsible for the issuing and distribution of inventory items within the hotel, and for the accurate and timely allocation of costs to user department. </li><li> Ensures that hotel expenses are minimised through the use of effective purchasing and by obtaining the most competitive prices for goods and services. </li><li> Conducts regular market surveys, obtains competitive quotations and aggressively negotiating in order to reap the maximum price benefits of purchasing power. </li><li> Keeps inventories as low as possible to properly supply the operation’s needs and maximise inventory turnover and space utilisation. </li><li> Ensures that inventory items are stored properly and issued in FIFO rotation to minimise wastage and spoilage. </li><li> Monitors all cost in the Purchasing Department and initiates and maintains measures to control these. </li><li> Implements and enforces all operating and control procedures to ensure that movement of goods into and within the hotel is properly accounted for. </li><li> Establishes and enforces internal control Policy and Procedure throughout the department, regarding purchasing, receiving, inventory control, issuing and emergency issuing. </li><li> Advises the General Manager, Director of Finance and Department Heads of the cost and implications of each department’s consumption of inventory and non-inventory items. </li><li> Contributes to all forecasting and business planned activities by providing historical information and cost projections. </li><li> Advises departments directly of any excessive purchases or consumption of inventory and to recommend practices to reduce such cost, including alternative sources for products. </li><li> Obtains and coordinates all product and purchase specifications from the various heads of department by means of a purchase request (PR) and maintains files of these purchase requests together with purchase orders (PO). </li><li> Acquires three (3) price quotations from various sources to determine the lowest cost while maintaining the best quality for any item(s) requested by the different departments. </li><li> Responsible for the creation and maintenance of certain computer data namely: Inventory Items, Par Stock, items to be included as inventory items, re-order points, item listing, Purchase Orders, Unit of Measure, and inventory levels for all items maintained in inventory. </li><li> Coordinates purchase specifications for food and beverage in conjunction with purchasing, receiving, and issuing. </li><li> Ensures that every department in the hotel receives goods and services as required and to the standards they have specified at the best possible price. </li><li> Conducts interviews with suppliers, representatives and obtains information, specifications and quotations on any item required. </li><li> Handles all correspondence, negotiation and procurement to the best advantage of the hotel. </li><li> Selects reliable regular supplies for all inventory items and obtains weekly or bi-weekly price list for daily produce and other food and beverage suppliers. </li><li> Places all orders for non-inventory items once the purchase request has been approved by the Director of Finance and General Manager. </li><li> Places all orders for the inventory items based upon established and audited par stocks and inventory levels. </li><li> Be responsible for hotel flower arrangements.</li></ul>
