Purchasing Manager

Job Description

Company Description

Billed as ‘the first luxurious integrated resort in Jeddah’, Rixos Obhur Jeddah will meet the increasing demand for luxurious hospitality paired with high-quality leisure activities in the area. Among its many highlights will be a fun water park and an exclusive private beach.

The resort will host guests in 247 residential units, including 174 rooms and 73 villas with a Club Prive lounge, as well as a fine-dining restaurant, two specialty beach restaurants and a lounge bar.

Other amenities are to include a central ballroom for events, meeting rooms, a fitness centre, a spa, kids and teens clubs, and several swimming pools. All of this will be set amid green landscaping, golden beaches and a port.

Job Description

The Role

– Thorough knowledge of Purchasing functions, Payable procedures, Goods receiving and storing procedures, thorough Market Knowledge and internal controls.
– Full cooperation with the Area Director of Purchasing MHR Middle East/
– Make full usage of the corporate web shop
– Knowledge of automated procurement systems.
– Professional written and verbal communication and interpersonal skills.
– Highly organized and capable of managing several tasks at one time.
– Carry out supervisory responsibilities in accordance with the company’s policies and applicable local laws.
– Ability to motivate teams to produce quality materials within tight time-frames and simultaneously manage several projects.
– Ability to participate in and facilitate group meetings.
– Working knowledge of modern office methods, procedures, and equipment.
– Proficient knowledge of Word, Excel, Outlook and PowerPoint.
– Maintain courteous and friendly atmosphere and good working relationships with all colleagues.
– Act as a department team member and involve in projecting a good personal, department and company image.
– Makes conscious decisions; implement and monitor it.
– Manages time and resources effectively.
– Has drive and determination to succeed.
– Maintain a high standard of personal hygiene and appearance at all times.
– Complete understanding of the hotel’s employee handbook and adhere to the regulations contained therein.
– Liaise with Owning Company Auditors and Operating Company Auditors.
– Complete understanding of the hotel’s policies & procedures and standard operating procedures and polices relating to fire, safety and health.

Key Deliverables and Responsibilities

Planning & Organizing:

– Thinks ahead, developing contingency plans where necessary.
– Manages time and resources effectively.
– Sets and strives to achieve high personal performance standards.
– Plans, organizes and uses a systematic approach to getting things done.
– Priorities actions and manages tasks through to completion.
– Collect and analyses relevant and accurate information about a challenge, accept every change as a learning curve and find a solution to overcome every challenge.
Operations:

– Handle all queries from internal & external customers.
– Manages conflicts effectively
– Motivates and inspires others to perform.
– Communicates openly and clearly both verbally and in writing.
– Develops positive working relationships at all levels.
– Effectively delegates to get things done.
Administration:

– Execute efficient and cost effective purchasing for Food, Beverage, General and operating equipment.
– Liaise directly with Director of Food and Beverage/Executive Chef on all food and beverage requirements.
– Liaise with Department Heads for individual department requirements, provide them with alternatives and advise on cost effective procurement, economical order quantity and on setting the Par Stock levels for all the items.
– Ensure that proper operating standards are adhered to in the areas of purchasing, receiving, store and goods issuing.
– Ensure that every department receive uninterrupted supply of goods and services as per required standard.
– Maintain vendor performance file to ensure the consistency in quality and service.
– Conduct market survey on timely basis in order to study market innovation, new products, cost comparison etc.
– Report to management on monthly basis savings achieved during the month.
– Follow strictly Hotel Purchasing Procedure, ensure that each purchase is supported with three quotations, the quotation should not be a paper exercise but every cost comparison must ensure best price and best quality.
– Purchases of the inventory items must be scrutinized thoroughly, Purchasing Manager must ensure to maintain minimum inventory levels at all times.
– Enter in to quarterly agreement with suppliers for Fruits & Vegetable, Fish & Meat and any other regular supplies.
– Job Description for Purchasing Manager will include above essential functions but will not be limited to the functions listed above.

Talent & Culture

Employee Relations

– Foster a positive and structured work environment which encourages the successful operation of the business, calling upon the necessary processes to deal with disciplinary, grievance and workforce change situations.
– Work alongside with the Talent & Culture leader to investigate, document and administer corrective action immediately and effectively to reach the mutual goals of the business and the heartist.

Recruitment

– Supervise the hiring new heartists in conjunction with the Department Heads and Talent & Culture Leader through INES
– Ensure that the team uses the interview guides provided and Talent Meter to gain further information on any potential candidate

Employee Engagement and Communications

– Strive to increase heartist engagement by promoting a positive work environment where each heartist is informed and proactive about the overall business goals. Ensure the consistent delivery of business and associate information with transparency so that each heartist understands how they contribute to the company’s success. This will include working on the Employee Engagement Survey (EES) and Talent & Culture Audit. Ensure the EES Champions for the hotel/departmental action plans in order to increase heartist engagement and improve EES scores year on year.
– Represent the organization as an exemplary ambassador the All Inclusive – Heartist Service Culture
– Labour Turnover to be closely monitored and to ensure that the Department Heads proactive actions taken with regards to trends and suggestions to Talent & Culture leader as well as General Manager.

Learning & Talent Development & Performance Management

– Ensure bi-annual Talent Review process in conjunction with the Department Heads are conducted and associated documentation maintained to the required standard.
– Facilitate the performance management cycle from probation reviews, annual performance reviews, development plans and goal setting as well as on the job training for Department Heads and in turn their teams
– Ensure Departments have adequate Departmental trainers, and these are well utilised
– For all supervisory positions have a transparent development programme in place in conjunction with the Talent & Culture leader as well as Learning & Development.
– Development of direct reports to give them ongoing feedback and development.

Finance

– The activities and contribution of the role will impact the performance of the hotel.
– Act on behalf of the business to work through complex situations and reduce risk, interpreting and implementing company policies and employment legislation as appropriate.
– Exercise sound judgment and integrity at all times to ensure confidentiality of protected information.
– Be fiscally competent in rostering and labour costs, budgeting, forecasting including the commentary that goes with the documents/meetings.
– Ensure that Department Heads demonstrate full awareness of departmental budget/P&L and work towards achieving it by minimizing expenses and maximizing F&B revenue
– Review all CAPEX

Abilities/Key Competencies/Skills

Alongside these key competencies, the incumbent of the role will be required to demonstrate the fundamentals of the company’s Heartist service culture to be responsive, respectful and deliver a great experience.

Leading Myself

– Positive Orientation
– Operational Decision Making
– Self-Development & Management

Leading Others

– Developing an Empowered Team
– Leading an Engaged and Diverse Team
– Communication

Leading the Business

– Advocating Guest Passion
– Business Planning and Analysis
– Business Improvement and Change

Experience/Certificates/Education

– Bachelor’s Degree/Master’s Degree from a reputable hospitality/business school preferred
– Minimum 5 years of total experience with strong operations background
– At least 2 years of experience in a similar capacity
– High degree of professionalism with strong understanding of hotel operations and business acumen
– Excellent reading, writing and oral proficiency in English language, knowledge of Arabic language can be added advantage
– Strong working knowledge of Digital tools
– Strong leadership, interpersonal and training skills
– Excellent communication and customer contact skills
– Results and service oriented with an eye for details
– Ability to multi-task, work well in stressful & high-pressure situations
– A motivator & self-starter
– Well-presented and professionally groomed at all times