Purchasing Executive
Job Description
Responsibilities:
– Check purchase requests and obtain quotations at least three quotations in accordance with establishment’s policies & standards.
– Assist the Purchasing Manager and Director of Purchasing in sourcing new suppliers.
– Process purchase orders received in Material Control (system).
– Process the daily market list as a priority.
– Make sure the delivery of goods is according to delivery date that required in the purchase order and market list.
– Advise the Purchasing Manager on quotations recommending suppliers offering the most competitive price whilst taking consideration quality, delivery time and consistency of supply.
– Have a good understanding of the type, quality and pricing of all purchase items regularly required by the hotel.
– Following up and ensure that all the outstanding orders are properly delivered and accordingly maintained the communication effectively with users.
– Maintain the tracking procedures for all the process in efficient and traceable manners
Profile:
– Always communicate in a friendly, tactful and professional manner with guest, suppliers as well as colleagues
– Be informed and keep your supervisor informed of all matters that may affect your work, the hotel’s service or reputation
– Always present a clean and tidy appearance in accordance with the hotel’s grooming standards
– Be flexible and open to change in your job responsibilities, work area and/or roster to meet business needs
– Be understanding, supportive, encouraging and helpful to guests as well as suppliers and your colleagues
– Care about your work environment and make sure it is tidy and well maintained
– Be reliable and ensure you are at work on time
– Know your role in case of emergency such as bomb threat, flood, fire etc.
– Understand the Employee Handbook and comply with the standards it outlines
– Be actively involved in building teamwork and enhancing the team’s commitment to their work and the hotel
– Understand the hotel’s vision and brand personality and ensure it is integrated in your daily work practices
– Recognize outstanding individual performance in your team and deal with substandard performance fairly, immediately and constructively
– Ensure all employees under your supervision are scheduled in accordance with
– business needs
– Carry out all professionally reasonable instructions given by your supervisor
