Purchasing Coordinator

Job Description

Job description / Role

PURPOSE OF POSITION

To assist the Cluster Procurement Manager for the day-to-day Operations and the department administrative duties . Assist with the compiling comparisons, procurement documents and organize proper system for follow up of pending supplies and to support hotel operation in an efficient manner.

KEY ROLES & RESPONSIBILITIES

– Maintain a good relationship with all departments.
– Handle Telephone inquiries.
– Maintain disclaimers, credit applications and vendor information.
– Prepare and Maintain Vendor Opening Form for new vendors.
– Prepare any reports as requested by the Management.
– To perform any other duties that maybe assigned from time to time by the Management.
– Administrative functions in the Purchasing Department.
– Maintain and update filing system within the department (Purchase Order and corresponding quotation).
– Coordinate with all the departments on all the Purchase Requests received in the system.
– Obtain price quotations in every Purchase Request received as per Purchasing Procedures.
– Follow up orders placed in day-to-day basis and track orders and scheduled delivery and inform.
– Communicate with the Department on the update of their orders.
– Prepare Price comparison of Major Food supplies, ex: Seafood, Meats and Cheese produce.
– Prepare Price comparison of Major General Items
– Maintain filing system of approved food vendors in connection with HACCP audit.
– Manage all communication with all vendors and track all orders and resolve issues on same and assist to obtain all raw materials and prepare required request and analyze samples and ensure purchase of all raw materials within required period.
– Any other Purchasing works related assigned by Cluster Procurement Manager .