Property Administrator

Job Description

Job description / Role

Our client has a mature and established property portfolio in the region, and we are seeking a Property Administrator to join the boutique office and close team. This is a multi-faceted role and takes responsibility for a portfolio of high-end property assets and several vehicles for the Principal.

The role requires a natural and articulate communicator, someone who can build relationships with tenants, suppliers, and colleagues alike. A methodical and detailed individual you will manage projects and tasks with common sense and look to negotiate on contracts and improve efficiencies across the board.

The role oversees all property care and maintenance issues, liaising with contractors and subcontractors and ensuring property checks are thorough, schedule planned maintenance activities, coordinating the cleaning schedules and liaise with garages on vehicle maintenance.

Property Administration will encompasses managing all tenancy contracts, renewals, marketing vacant properties and screening potential tenants. You will attend viewings and undertake inspections of tenanted properties to ensure high standards are being maintained and act as the first point of contact, overseeing the operational running of the property, managing staff rotas and household staff schedules.

General administration responsibilities include providing project support and transactional support, facilitating implementation, thorough planning, through to completion and being the first point of contact for employees and suppliers for all property and vehicle asset related invoices and administration. You will also be involved in researching various topics, providing recommendations and drafting or reviewing documentation and correspondence, facilitating management sign off and approval of all invoices and paperwork, coordinating calls and meetings, maintaining action lists and preparing reports.