Project Support Officer

Business & Product Management
Yemen 🇾🇪
October 2, 2023

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Job Description

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.  We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued. 
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
Save the Children International seeks to always be a child safe organization through fulfilling its obligations to the community and through programme implementation carried out by the organization for safeguarding children and to improve the living standards of the child.

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Position: Project Support Officer

Location: Aden/Lahj Office

Grade: 4b

Contract Length: till Dec 2023 (with a possibility of renewal)

The Opportunity:

SCI is implementing a USAID-funded education project called Gateway. And is recruiting a diverse individual with skills, training, and experience in Admin, basic finance, and supply chain responsibilities. She/he will work very closely with finance, admin, and supply chain departments to ensure that the Gateway project (jointly implemented by Creative Associate and SCI) needs and requirements are delivered timely. This will include day-to-day admin activities, document movement for approvals, raising procurement needs, and general support for the Gateway project.

Key Areas of Responsibilities: 

  • Procurement :
  • Prepare Purchase Requests on ProSave system (SCI’s procurement ERP system), and follow-up with Supply Chain
  • Work with procurement to purchase required office resources like stationaries, equipment, consumables, and ensure effective stock management of these resources 
  • Admin
  • Manage and monitor the availability of accessories, equipment, stationery, supplies, and place orders as required to the Admin department.
  • Work closely with Admin Officer to resolve issues related to building and maintenance issues, general repair – air conditioning, security, etc
  • Ensure cleanliness and tidiness of office premises at all times.
  • Take lead in planning, organizing, and resourcing for internal and external engagements including – local project stakeholders meetings, orientation, and training; arranging venues, mobilizing required materials and equipment, prepare weekly vehicle movement plan, and arranging for refreshments etc;
  • Other Support Functions:
  • Work closely with admin, logistics, and liaison to process and facilitate field travels and/or project site visits. 
  • Follow all related payments related to Gateway projects from (both SCI and Creative staff)
  • Maintain a proper documentation and filing system for all program files and related documents.
  • Support all fleet and movement request processes and tasks.

Undertake any task delegated by line manager, field manager, Gateway CoP/DCoP, etc 

Qualifications and Experience:

  • Desirable: at least secondary school.
  • University degree in administration, project management, human resources, finances, or related field.
  • A minimum of three (3) years’ experience as a receptionist, office administrator, general office management, procurement and administration, etc
  • At least one year working in the field of at least two of the three – Admin, finance, and supply chain/logistoc
  • Ability to work independently or as part of a team on multiple tasks in a high-intensity environment;
  • Strong individual initiative, including the ability to manage daily activities and achieve expected results with minimal oversight;
  • English language fluency (strong written and verbal skills) is required;
  • Excellent computer skills (Word, Excel, PowerPoint, and Outlook);

Working experience in INGO or companies.

Application Information:

Please attach a copy of your CV and cover letter with your application, and include details of your current remuneration and salary expectations.  A copy of the full role profile can be found at www.savethechildren.net/careers/apply

“Save the Children is an equal opportunity employer. Women are strongly encouraged to apply”

The Organization
We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard. We are working towards three breakthroughs in how the world treats children by 2030:
· No child dies from preventable causes before their 5th birthday
· All children learn from a quality basic education and that,
· Violence against children is no longer tolerated
We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.
Application Information:
Please apply using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations. A copy of the full role profile can be found at www.savethechildren.net/jobs We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.

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