Project Secretary

Job Description

<p><strong><u>Job description:</u></strong></p><p>· Provide efficient secretarial / administration support services to the project manager, project team and other managers as required and to produce high quality reports and documentation, in a timely manner.</p><p>· Prepare correspondence, memos proposals, specifications, reports, organization charts, spreadsheets and presentations including typing, formatting, collation and distribution.</p><p>· Monitor reporting requirements and prepare monthly reporting requirements for the projects as required.</p><p>· Maintain correspondence and filling in accordance with the relevant procedure.</p><p>· Coordinate travel and accommodation requirements for the project team as required.</p><p>· Minute taking and distribution of minutes at project meetings as required.</p><p>· You will support your team with monthly client billing and expenses</p><p>· Prepare and submit the sales quotations to clients</p><p>· prepare the cost sheets for projects tenders</p><p>· Prepare company profile and required documents for prequalification</p><p>· Follow up on Etimad portal for tenders and submit the financial and technical submittals as received from technical team</p><p>&nbsp;</p><p>&nbsp;</p><p>&nbsp;</p><p><strong><u>Qualifications</u>&nbsp;:</strong></p><p><br></p><p>· Bachelor’s degree in Business Administration/engineering or any other related field.</p><p>· Minimum 03&nbsp;years of experience in a project secretarial or similar role preferably within the Projects/contracting field.</p><p>· Knowledge of engineering and contracting terminology.</p><p>· Ability to work under pressure and be flexible,</p><p>· Multi Task skills</p><p>· Ability to effectively carry out duties within tight time frames.</p><p>· Excellent organizational and administrative skills.</p><p>· Ability to perform duties with a high degree of accuracy, independence, and confidentiality.</p><p>· Excellent verbal and written communication skills in English and Arabic</p><p>· High level of MS Office skills and experience</p><p>· Join Immediately</p><p>· Job location is Riyadh&nbsp;</p>