Project Controls Manager

Job Description

Overview

Position

Project Control Manager

Job Code

Reports to

Director

Direct Reports

Cost Manager and Planning Manager

Division

NEOM Projects

Department

OXAGON Project Control

Role Purpose

• NEOM employee who manages Project Management Consultant’s resources who administer contracts on behalf of NEOM by Governance and Oversight of the program, including managing the PMC Consultant deliverables.
• Responsible for Project Controls Management, including Budget, Estimate, Cost, Planning, Reporting, Commercial, Contract, Document Control and Risk.

Key Accountabilities & Activities

Key Responsibilities

• Organization
• Project Control Manager reports to the Director as part of the organisation’s business arm, supporting the business’s technical and execution team through compliance and best practice as determined by NEOM procedures and guidance.
• Project Control Manager will manage the Cost and Planning teams
• Provides support to Technical, Commercial, Risk and Procurement Managers as required
• Procedures
• Implements Project Controls Procedures and ensures compliance with those procedures by the PMC and Contractors
• Interfacing with the NEOM-Wide Enterprise Project Controls and NEOM Regional Project Controls department concerning schedule, cost, reporting, risk, change management, and other project controls requirements
• Maintains a safe and clean working environment by enforcing procedures, rules and regulations.
• Planning & Cost
• Oversee the planning, scheduling, and cost control efforts for all program/project phases, to maintain and analyse actual and forecasted schedules, costs and risks and monitor, report and manage deviations.
• Manage Development of L1, L2, and L3 schedule and assess contractors’ baseline and updates.
• Reviewing and validating the project schedules and detailed development of the approved project budget.
• Reviewing schedules and the detailed budget to the approval of the Executive Director, then ensuring their communication to the relevant project stakeholders.
• Managing on an ongoing basis the integration of the project cost control, schedule, and progress management systems to ensure they remain aligned and consistent.
• Risk
• Coordinate the identification of risks, preventive measures, or corrective actions, as much as required to improve the project status and mitigate the risks.
• Commercial, Procurement, Contract
• Co-ordinate with NEOM Legal and external counsel on the development of Forms of Contract before issuing bids to the market.
• Co-ordinate and manage the contracts procurement activities with NEOM Procurement and PMC.
• Develop procurement strategies for assets during the pre-approval project phase and provide input to planning and estimating in developing an aligned project execution strategy (inclusive of both CAPEX estimate and execution timeline) for those identified assets.
• Audit the PMC out and compliance with procurement and contract management procedures.
• Work with NEOM Regional Team regarding consistency of approach and application of contract terms, conditions, and procedures.
• Provide independent advice to the team concerning specific or common contract queries.
• Conduct reviews of contract performance for areas for improvement.
• Responsible for the continued improvement of procurement and contracts management processes to improve efficiency to achieve the highest quality, lowest cost, and on-time delivery of assets
• Provide leadership to the Contract Management function, including pre-award Procurement, Contract Administration, claims management/dispute resolution, and contract close-out for consultant, supply, engineering, and construction contracts.
• Participates in Project Procurement, Contracting, and Contract Administration activities to ensure they align with project controls processes and overall project objectives
• Monitors and controls PMC Staffing, Timesheet, and Invoices.
• Procedures
• Implements Project Controls Procedures and ensures compliance with those procedures by the PMC and Contractors
• Interfacing with the NEOM-Wide Enterprise Project Controls and NEOM Regional Project Controls department concerning schedule, cost, reporting, risk, change management, and other project controls requirements
• Maintains a safe and clean working environment by enforcing procedures, rules, and regulations.
• Reporting
• Summarizes Program Level Reporting into concise and transparent Executive Management Reporting, including Dashboards, Weekly Reports, Monthly Reports, and other ad-hoc reports
• Work closely with the Executive Director and provide reliable and comprehensive information about the project status: budget, schedule, progress, planned, actual, forecast, resources and productivity, trends, and risks.

Background, Skills & Qualifications

Knowledge, Skills and Experience

• Proven track record of experience as a Project Controls Manager on large capital projects
• Experience in assessing Extension of Time claims, including concurrent delay
• Expert understanding in the application of Project Controls Procedures, including Cost, Schedule, and Change Management
• Experience with Cost Management applications and interface management with ERP
• Excellent problem-solving and communication skills
• Excellent negotiation skills, including acting as an independent assessor.
• Team player with the ability to lead a multinational, multi-dimensional organisation
• English proficiency; Arabic is a plus
• Experience in leading a large Project Controls team.

Qualifications

• Bachelor’s degree in Engineering / Construction Management
• PMP certification is a plus
• Additional certification in Risk, Cost, Planning, and Contract Management is a plus
• Minimum of 12 years of experience in Project Controls with expertise in managing a Team and a PMC.
• Expert understanding of Project Controls Processes and Procedures, including Cost, Schedule, Risk Management, and Change Management.
• Expert in Project and Program Management software tools (P6, SAP…)

MAIN CONTACTS

Internal

External

• OXAGON Project Control & Commercial Department
• Enterprise Project Controls & Commercial Department
• PMC Team
• Designers and Contractors

VERSION TRACKING

Version

1

Prepared by (Department Head)

Approved by (Division Head)

Ferras Nasser

Reviewed by (Human Resources)