Project Administrator – Saudi National
Job Description
<strong>The opportunity</strong><p><br></p><strong>Project: </strong>This is an opportunity to work on one of the largest programmes in Saudi Arabia. This unique project consists of major mixed-use development including sports facilities, entertainment, and arts along with all associated infrastructure.<p><br></p>Mace is one of the delivery partners requiring high-calibre and experienced professionals to lead integrated teams throughout each phase of the project.<p><br></p>This opportunity is for a Saudi national only.<p><br></p><strong><u>Your Responsibilities Will Include</u></strong><p><br></p><ul><li>Improving the use of Microsoft Office advanced tools in project templates and reports. </li><li>Preparing, formatting, and consolidating workflows, procedures, templates, and presentations using appropriate software as requested. </li><li>Ensuring all documents are in line with Mace Way. </li><li>Collecting data as requested. </li><li>Ensuring Mace Way templates can be found on SharePoint at this location. </li><li>Sending timesheet template to project team </li><li>Extracting timecards from Oracle to cross-check the timesheets submitted by the project team and leave chart design.</li><li>Providing administrative support to the department for the delivery of large mixed-use development.</li><li>Planning and coordinating administrative procedures and systems and finding ways to streamline processes within the commercial department to drive continuous improvement. </li><li>Managing diaries on behalf of senior-level individuals within the commercial department. </li><li>Managing schedules and deadlines. </li><li>Arranging meetings and taking minutes. </li><li>Ensuring operations adhere to policies and regulations. </li><li>Keeping abreast of all organizational changes and business developments. </li><li>Performing quality management on documents issued by the commercial department. </li><li>Preparing and collating regular reports. </li><li>Reconciling weekly time records for invoicing purposes. </li><li>Assisting with the preparation of invoices and following up with the client for the payment of submitted invoices. </li><li>Preparing and modifying documents including correspondence, reports, and emails. </li><li>Working with document control to ensure that electronic document control is maintained and that actions are closed in a timely manner.</li></ul><p><br></p><strong><u>About You</u></strong><p><br></p>You have a relevant degree qualification. You have an experience with web-based information management systems, and good IT skills covering Excel, Word, SharePoint, and Outlook. You have knowledge and use of document control systems and experience with handling documentation.<p><br></p>You are digitally savvy, can build lasting client relationships, and lead strong, motivated teams. You must have experience in programme or project management equating quality and value with the individual client and be hungry to grow your career and enjoy the opportunities Mace has to offer.<p><br></p>Apply now for a confidential discussion.<p><br></p>
