Programme Assistant
Job Description
Job Description – Programme Assistant (2304227)
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Programme Assistant – ( 2304227 ) Grade : G5 Contractual Arrangement : Fixed-term appointment Contract Duration (Years, Months, Days) : 2 years
Job Posting
: May 9, 2023, 6:13:05 AM
Closing Date
: May 23, 2023, 9:59:00 PM
Primary Location
: Tunisia-Tunis
Organization
: EM\_TUN WHO Representative’s Office, Tunisia
Schedule
: Full-time
IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device’s system settings. OBJECTIVES OF THE PROGRAMME
To ensure that effective WHOcountry presence is established to implement WHO country cooperation strategiesthat are aligned with Member State’s health and development agendas andharmonized with the United Nations country teams.
DESCRIPTION OF DUTIES
– Provide full administrative support to the assigned programme includingthe regular follow up with the national counterparts to track the activitiesimplementation. Draft, review and revise correspondence, reports and documentsfor proper format and content in consultation with the supervisor. Independentlycompose correspondence of administrative nature, take notes at meetings,provides informal interpretation/translation when required;
– Prepare and process travel requests for team members using Global SystemManagement (GSM), arrange for visa issuance, security clearance, flight and hotel bookings, follows up travel related issues of national and international missions;
– Scan, record, refer and follow up correspondence and documents from theMinistry of Health and the Regional Office, evaluate the urgency or criticalnature bringing them to the attention of the responsible staff. Inform andremind responsible staff of follow-up dates, response or specific actions,supplying supporting material as appropriate;
– Using GSM, monitor aspects of the implementation of country activities,awards expiry dates, funds for project/programme budget levels, expenditurebatches and financial expenditures, according to the approved country workplan.Initiate and process different transactions in Global System Management, includingprocurement of services. Follows up with concerned parties the receipt of deliverablesand finalization of payments;
– Ensure all administrative tasks during the biennial planning and budget exerciseand compile back ground material for planning, monitoring and evaluation(including mid-review and end of biennium) exercises. Provide assistance in the biennial reports development. Maintain and update the filing of technical documents and correspondence (soft/hard copies and databases of applicable). Create background reference material as appropriate; access and retrieve relevant material;
– Ensure timely nominations and attendance for national staffparticipating in national consultations abroad including the regular follow up withthe national counterparts.
– Assess the critical nature of technical issues from both the nationalcounterparts and regional office and direct them to appropriate staff for reply.Coordinate appointments for supervisors;
– Brief colleagues on general office administrative process.Assist/replace administrative staff in the team and perform other relatedduties as required. Participate in field visits, if required;
REQUIRED QUALIFICATIONS
Education
Essential: Completion of secondary education
Desirable: University degree in business administration/Finance/humansciences or related field
Experience
Essential: At least five years ofprogressive administrative/finance related experience
Desirable: WHO/UN experience will be asset.
Skills
Good knowledge of WHO rules, manuals, practices/procedures and routines. Good filing and organizational skills. Ability to maintain good working relationships with staff, experts and visitors. Ability to translate routine correspondence. Producing and delivering quality results in pressing situations and conflicting priorities.
WHO Competencies WHO global Competencies model at
– Teamwork
– Respecting and promoting individual and cultural differences
– Communication
– Producing results
– Moving forward in a changing environment
Use of Language Skills
Essential: Expert knowledge of English. Expert knowledge of French. Expert knowledge of Arabic.
Desirable:
REMUNERATION
WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at TND 27,231 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.
ADDITIONAL INFORMATION
This vacancy notice may be used to fill other similar positions at the same grade level
Only candidates under serious consideration will be contacted.
A written test may be used as a form of screening.
In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: . Some professional certificates may not appear in the WHED and will require individual review.
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
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The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States ()are strongly encouraged to apply for WHO jobs.
Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int
An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the into practice.
WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
* WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to
