Procurement Specialist

Job Description

• Provide administrative support for all request-for-proposal-related procurement activities, including document preparation, query collection, etc.
• Document vendor relationships as required, including contract negotiations, purchase order creation, order tracking and management, and price dispute resolution.
• Scope high-quality goods or services, as requested by the relevant directorate and within a certain budget, to meet the requirements.
• Receive and review bid requests, the scope of work, and the Bill of Quantities (B.O.Q.), ensuring their clarity.
• Recommend bidders list and prepare submission for approval by Tender Committee.
• Follow up on procurement-related actions to ensure prompt completion and ensure necessary Procurement & General Services escalations to prevent delays.
• Coordinate clarifications to end users as needed to ensure that requirements are accurately met.
• Assist in issuing RFQs (Request for Quotes) after obtaining all necessary approvals in accordance with the procurement manual.
• Prepare tender documents (invitation package) and send out invitations after End user and Insurance Department review.
• Schedule pre-bid and on-site meetings and provide bidders with clarifications requested during the bidding stage.
• Participate in both technical and commercial bid openings.
• Examine the technical evaluation report and ensure that there are no deviations.
• Conduct commercial evaluation of proposals and complete techno-commercial evaluation. Examine differences between unit rates and unit costs.
• Provide the Tender Committee with commercial reports.
• Prepare a recommendation for awarding, assisting with any risk assessment.
• Prepare award letters and purchase orders for authorized signature.
• Prepare Contract agreements in collaboration with the end user and collect the required signatures. Ensure that signed contracts are distributed to the appropriate parties.
• Attend and preside over kickoff meetings
• Follow up on documentation pertaining to vendor registration.
• As a member of the Projects Management Team, participate in all contractual and commercial issues.
• Ensure that all pertinent stakeholder approvals are documented and signed by the appropriate personnel.
• Assist with the organization and maintenance of computerized records containing vendor and bid information.
• Ensure that the database is regularly updated.
• Coordinate and schedule requested meetings and appointments
• Receive and verify requests for variations and claims, participate in meetings to settle such claims, and submit variations for approval by the Tender Committee.
• Contribute to the ongoing enhancement of the contracting procedure.
• Hard Copy and Soft Copies filling in good manner.

Skills

Skills

• Bachelor’s Degree in a relevant discipline.
• Minimum of 3 -5 years of experience in a relevant field.
• Comprehensive knowledge of procurement best practice and norms.
• Deep understanding of procurement methods, tools, and techniques.