Procurement Specialist.1010101

Job Description

Job Purpose<br>Procurement Specialist is responsible for coordinating and assisting with procurement initiatives and<br>services and to perform necessary Procurement procedures for the acquisition of supplies and services<br>such as general items, Consumables, Instruments, equipment, tools, motor, spare parts, Furniture,<br>chemicals, consulting services, industrial jobs and service contracts.<br>Key Roles &amp; Responsibilities<br>Operational Responsibilities<br>•Process purchase requisitions, purchase change orders and requests for quotes for suppliers<br>•Develop and investigate supply sources, issue requests for quotations, proposals or bids for those<br>items not covered by an existing purchase arrangement<br>• Prepare and maintain the approved supplier list according to policies and procedures in place<br>• Coordinate with suppliers, locally, regionally and internationally, to update their records<br>• Understand the Scope of Work, conduct a comparative market analysis to determine suppliers’<br>sources and product availability<br>• Process purchase orders according to approved procurement plan and budget<br>• Develop biding materials such as the request for quotation (RFQs) / request for proposal (RFPs) in<br>coordination with requesting department<br>• Prepare and maintain Procurement records, reports, price lists, and comparison sheets for received<br>quotations<br>• Negotiate with selected suppliers to ensure best value delivered to the University<br>• Maintain supplier relationships to ensure procurement of high quality merchandise, expedient<br>delivery, and dependable service at optimum price<br>• Handle urgent requests that need to be purchased online or from local vendor<br>• Follow up and update end-users regarding their requisitions<br>• Prepare supplier evaluation forms in coordination with requesting department and according to<br>applicable policies and procedures<br>• Comply with and maintain knowledge of applicable rules, legislation, regulations, Procurement<br>activities, payment terms and best practices<br>• Adhere to the University’s information security and confidentiality policies and procedures, and<br>report breaches or other security risks accordingly<br>• Coordinate with other departments to facilitate the accomplishment of tasks and responsibilities, as<br>and when needed<br>• Perform any other tasks assigned by the Line Manager