Procurement Officer(Sourcing)

Job Description

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
Save the Children International seeks to always be a child safe organization through fulfilling its obligations to the community and through programme implementation carried out by the organization for safeguarding children and to improve the living standards of the child.

Position: Procurement Officer (Sourcing)

Location: Aden/Lahj Office

Contract Length: till Dec 2023 (with a possibility of renewal)

The Opportunity:

The Procurement Officer is responsible for the sourcing of goods and services within Aden field office based on needs of Save the Children’s programmes, managing requests and relations for a complex portfolio of programmes. The Procurement Officer will also support the SCI <Supply Chain Coordinator/ Supply Chain Manager > in supply market research and analysis, running quotations / tenders and setting up Contracts or Framework Agreements for key supplies and services to ensure value for money is achieved through best in sector sourcing strategies and Procurement processes.

Key Areas of Responsibilities: 

KEY AREAS OF ACCOUNTABILITY:

Support the delivery of SCI sourcing strategy

• Under direction of the line manager, undertake supply market research and analysis, run quotations/tenders and set up Contracts, Pre-Qualified Suppliers and/or Framework Agreements where appropriate for key supplies.
• Provide Procurement advice and support/training in the prosave system to field offices.

Sourcing of goods and services

• Manage Procurement for the Aden Field office programme in line with SCI Procurement policies, processes and quality standards through supervision of Procurement Requests, Requests for Quotation, Comparative Bids Analysis, Procurement Committee and Purchase Order processes.
• Ensure overall best value for money is achieved through a competitive and transparent Procurement process considering quality, availability, time frame, transport and storage costs and technically advise the Procurement Committee accordingly.
• Ensure Procurement Committees in all field offices are established where required and that they fully understand and undertake their responsibilities at all times.
• Develop strong relations with field office programmes to support them in improving their ordering practices and review all Procurement Plans together with the line manager.

Team Management and Capacity Building

• Conduct Performance Review with line report and ensure clear work and personal development objectives are established with timelines and regular feedback and support is provided. 
• Develop strong relationships with field office programmes to support them in improving their Procurement practices

Performance Management

• Support the line manager in the production of management information reports on a monthly and quarterly basis, including data analysis and recommendations on improving the efficiency of sourcing services
• Ensuring all financial benefits from sourcing are documented and tracked.

Governance

• Promote and ensure compliance to our Procurement Policy,  Procedures and quality standards
• Implement and ensure compliance to our Procurement Policy, Procurement Manual and established Procurement Procedures

Systems, Tools and Processes

• Responsible for ensuring Catalogue Management / Contract Terms & Pricing Management is carried out in ProSave by regularly reviewing and update catalogue content.
• Support the onboarding and training of new staff on ProSave.

Other

• While the majority of work will be carried out in the Aden field office – h/she may be required to make occasional support visits to field offices. 
• S/he may be required to carry out inductions with new staff on aspects of their role and areas of expertise.
• S/he may be required to represent Save the Children on Procurement related seminars or workshops.
• S/he may be required to provide technical support to Implementing Partners. 

BEHAVIOURS (Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• widely shares their personal vision for Save the Children, engages and motivates others
• future orientated, thinks strategically and on a global scale.

Collaboration:

• builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• values diversity, sees it as a source of competitive strength
• approachable, good listener, easy to talk to.

Creativity:

• develops and encourages new and innovative solutions
• willing to take disciplined risks.

Integrity:

• honest, encourages openness and transparency; demonstrates highest levels of integrity.

QUALIFICATIONS 

• <Degree (desired) or Diploma in supply chain management> and/ or <Chartered Institute of Purchasing & Supply (CIPS) or equivalent Experience>

EXPERIENCE AND SKILLS

• Minimum of <2> years of relevant experience working in Procurement, preferably in an NGO/and/or development program, with in depth experience in managing complex sourcing processes and supplier relationships
• Ideally knowledge of procurement processes, rules and regulations in the INGO/UN System 
• Highly developed interpersonal and communication skills including influencing, negotiation and coaching.
• Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures.
• Experience in supply chain management in an emergency environment focusing on Procurement, 
• Ability and willingness to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies.
• Willingness to undertake field travel as required and work in difficult environments according to travel environments
• Fluency in written and spoken English
• Commitment to and understanding of Save the Children’s aims, values and principles.
• Desirable: Procurement system experience.

Commitment to and understanding of Save the Children’s aims, values and principles including rights-based approaches.

Application Information:

Please attach a copy of your CV and cover letter with your application, and include details of your current remuneration and salary expectations.  A copy of the full role profile can be found at www.savethechildren.net/careers/apply

“Save the Children is an equal opportunity employer. Women are strongly encouraged to apply”

The Organization
We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard. We are working towards three breakthroughs in how the world treats children by 2030:
· No child dies from preventable causes before their 5th birthday
· All children learn from a quality basic education and that,
· Violence against children is no longer tolerated
We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.
Application Information:
Please apply using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations. A copy of the full role profile can be found at www.savethechildren.net/jobs We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.