Procurement & Logistics Manager

Job Description

The Procurement and logistics Manager is responsible for building strong relationships both internally and
externally with suppliers to maintain and develop a cost effective procurement process.
Key Responsibilities
Manage the entire process in the planning of commodities procurement and supply chain activities, logistics
and distribution, customs clearance.
Ensure effective processes and work flows are in place to avoid operational delays and lost opportunities.
Define and implement Procurement and Commodity strategies based on the company directions, market
and supplier analysis.
Ensure effective lines of communication to secure timely delivery of commodities using the most
appropriate procurement procedures.
Introduce process improvements in supply chain and identify new vendors/suppliers matching the quality
standards required and service delivery.
Ensure full compliance with the Company procurement policies and procedures and Health/ Safety
regulations.
Establish a clear procurement plan ensuring that requests are managed effectively and efficiently.
Prepare the department’s annual budget and business plan to support the plan set by General Manager and
implement projects accordingly.
Establish and implement a monitoring system that ensures that the products price list is aligned with the
market price.
Discuss defective or unacceptable goods or services with suppliers, vendors and others to investigate the
cause and take corrective actions.
Develop and manage the suppliers contact list, elaborate suppliers selection, and evaluate quality and
performance measurement mechanisms.
Prepare monthly, quarterly and annual procurement plans and progress reports when required.
Supervise purchase orders for all acquisition needs and coordinate with finance department to ensure
accurate and timely payment of invoice are processed.
Maintain procurement files including all relevant documentations and vendor tracking system.
Manage vendor contracts and maintain relationships with suppliers to ensure completeness of deliverables
outlined in the contract.
Forecast procurement needs and requirements and negotiate price lists with supplier in order to impact on
cost saving.
Assist in planning sales promotions.
Build and maintain strong relationships both internally and externally with key stakeholders and suppliers
and ensure compliance with agreements.
Recruit, train, motivate and evaluate his/her team to ensure that the department has the necessary skill
base and that staff are optimally motivated and enabled to maximize their potential and contribution to the
company.
Oversee all Procurement practices, in conjunction with Company’s Vision, Mission, and Values.
Department
Procurement
Division
Procurement
Reporting Line Location
General Manager Head Office
Qualifications
Bachelor’s Degree in Business Administration/ Supply Chain
Min. 5 to 7 Years of experience in Procurement and Supply Chain
Proficiency in MS Office and relevant ERP Systems
Fluency in English, Arabic is a plus
Competency Level Behavioural Description
Strategic
Thinking
3 Is aware of the projected directions of external factors/trends (such as
economic, social, political, or environmental) and how changes might impact
the company.
Considers how present policies, processes and methods might be affected by
future developments and trends.
Develops a business strategy.
Developing &
Motivating
others
3 Gives practical support or assistance to make job easier for others. (i.e., tools,
information, expert advice, etc.).
Asks questions, gives tests, or uses other methods to verify that others have
understood explanation or directions.
Creates a motivating environment, encourage positive thoughts.
Relationship
Building
4 Establishes strong external networks to support the company goals.
Develops and utilizes networks at a strategic level.
Fosters a culture of openness and flexibility.
Understands when and how to use personal power and relational power
reinforced by integrity to influence outcomes.
Seeks to understand the motivations and positions of key stakeholders to
identify and build on common points of interest.
Commercial
Understanding
3 Operates successfully in a commercial environment.
Understands what is commercially achievable and makes sound business
decisions.
Gathers information from diverse sources to make informed business
decisions.
Confident in negotiating with suppliers, customers and partners.
Communication 3 Composes communications which convey specialized concepts in order to
influence outcomes or decisions.
Tailors communication style and delivery method to the level of the audience.
Prepares and delivers confident and persuasive presentations.
Knows the audience, and identifies and uses this knowledge to build strategies