Procurement Executive

Job Description

Overview of the role

• Provide the complete service interface between client and centralized procurement department and the contractors / suppliers through processing procurement of services and material in line with budget, time and quality standards to ensure overall satisfaction.
• Perform pre-qualification process to update vendor’s database for reliable and capable suppliers and contractors.
• Ensure meeting time scale and deadlines for every procurement transaction and activity.
• Ensure procurement activities performed in compliance to the approved process.
• Contribution with Finance department on contract and orders associated business requirements and related documents verification.
• Accomplish cost savings through effective negotiation.
• Consolidated deals and contracts with major suppliers
• Consolidated performance measurement
• Cost saving

What you will do

Technical

• Ensure the procurement of services and goods are in line with budgets, time and quality requirements
• Execute the centralized procurement activity of the organization by implementing a professional, effective procurement function based upon agreed organisational process.
• Prepare requests for Information/Proposal/Quotation/ tenders with pertinent specifications, clear terms and conditions and prepare tender / quotations evaluation reports
• Conduct price analysis commercial evaluation of proposals and tenders in coordination with technical team.
• Prepare the final recommendations for internal acceptance/endorsement in accordance with the agreements reached with relevant customers.
• Prepare Contracts, Purchase Orders and Agreements for approval and circulate approved documents to all stakeholders
• Add value at each stage of Procurement function by working cooperatively and jointly to provide quality service.
• Prepare relevant reports at regular intervals, as agreed with the Procurement Manager, on progress against the baseline procurement program and supplier service delivery

Process & System

• Apply the P2P ERP Process for all procurement transactions by creating RFQ/ RFT and POs/Contracts via ERP system.
• Implement the set administrative, purchasing, and clerical procedures to maintain efficiency of the Procurement function.
• Ensure approvals are obtained in accordance with the relevant policies and the Delegation of Authority (DOA).

People

Make the most of departmental interdependencies.

Customer

Provide a complete service interface between customers and Procurement department as well as contractors / suppliers by ensuring satisfaction.

Skills

What equips you for the role:

Minimum Qualifications and Knowledge:

• Degree in Commerce/Finance or equivalent

Minimum Experience:

• 6-8 Years of experience in a Procurement role
• CPP certificate is preferred
• Experience in Facility management is preferred.
• User experience in SAP MM module is preferred

Required Skills to be successful

Job-Specific Skills:

• Knowledge of procurement methods and procedures is a must.
• Able to work to tight deadlines and manage multiple tasks effectively
• Knowledge in Incoterms standards is preferred
• Proficient in MS Office suites including MS Word, Excel, PowerPoint .

Behavioural Competencies :

• Negotiation
• Team work
• Communication
• Inter-personal relationships