Procurement Coordinator

Job Description

<p>An event organizing company is currently looking for a Procurement Coordinator with minor responsibility as Personal Assistant.</p><p><br></p><p>Job responsibilities:</p><p><br></p><p><strong>Procurement</strong></p><ul><li>Assist and support Operation Manager on all pre and onsite event logistics including exhibition requirements, conference/event set up and registration logistics.</li><li>Assist Operation Manager on any DTCM processes and permits application</li><li>Coordinates, plans and implements on-site logistics of the Registration.</li><li>Partners: Hotels / Travel Agencies/Event Logistics Partner</li><li>Assist Operation Manager in closing partnership with suppliers</li><li>Coordinates with Partners/Vendors (hotels, travel agencies &amp; Event Logistics) on the implementation of the deliverables indicated in the partnership.</li><li>Deal with suppliers for printing marketing collaterals which includes getting new contacts, requesting quotation, preparing LPO and managing deliveries. \</li><li>Research companies, request quotations for promotional items, equipment and others.</li><li>Takes charge of the LPO and procurement of all Logistics requirements along with the Operations Manager</li><li>Other duties as assigned by the position’s line manager and/or the company’s management</li><li>Build and Maintain fruitful business relationship with suppliers</li></ul><p><br></p><p><strong>Personal Assistant</strong></p><ul><li>Arrange travel, visas and accommodation and, occasionally, take minutes of meeting and provide general assistance during presentations.</li><li>Set, Organize and maintain meeting appointments</li><li>Liaising with clients, suppliers and other staff</li></ul><p><br></p><p><br></p><p>Position Requirements</p><ul><li>Minimum 3 years experience as Procurement Coordinator, preferably from the event industry.</li><li>Ability to deal and close partnership with suppliers</li><li><span>Communication skills (written &amp; spoken) in English; other languages are preferable</span></li><li><span>Negotiation Skills</span></li><li><span>Time management skills</span></li><li><span>Prioritization skills</span></li><li><span>Follow-up skills</span></li><li><span>High degree of organization</span></li></ul><p>&nbsp;</p>