Procurement Contract Specialist
Job Description
<p>The procurement and contracts Specialist is responsible for a wide variety of procurement and contracting duties including drafting contracts, task orders, work requests and interagency agreements; preparing bidding documents and conducting bidding processes; ensuring all legal, insurance and bonding requirements are met prior to contract execution; preparing reports; recording documents; maintaining the contract log and filing system; and working with project managers to administer active contracts. The position also manages the Agency’s records. The position requires demonstrated skill in procurement and contracting for formal and informal bidding processes and proven experience in all phases of the contract’s lifecycle. </p><p><br></p><p><strong><u>Responsibilities: </u></strong></p><ul><li>Facilitate procurement for public works construction and professional and general services: RFQ, RFP, and Invitation to Bid processes; scheduling; noticing; assembling bid documents; pre-bid meetings and bid openings; and preparation of contracts.</li><li>Manage contract development through all lifecycle stages (draft, revision, approval, filing, and distribution), ensuring that insurance, bonding, and legal requirements are met, and internal processes and records are maintained.</li><li>Professional interaction with colleagues, other public agencies, developers, contractors, consultants and the general public.</li><li>Administration of active contracts (construction, development, condominium, etc.) to identify, calendar, notify, and ensure completion and compliance with all deliverables in collaboration with project managers and responsible parties.</li><li>Sending RFQ to supplier and collecting quotations/offer.</li><li>Processing of Pos and awarding supplier and request for payment to AP team Provide ongoing assistance to staff on contract development and compliance issues.</li><li>Administer Agency records management policies and procedures to maintain complete, orderly, accurate, and accessible working files and archives.</li><li>Evaluate records for retention in compliance with Board-approved policies.</li><li>Perform special projects as requested and other duties as assigned.</li></ul><p><br></p><p><strong><u>Requirements:</u></strong></p><ul><li>Bachelor’s degree in engineering or law.</li><li>Minimum 3 years’ experience in industrial services or engineering field.</li><li>Experience in engineering contracts.</li><li>FIDIC certification is preferable.</li></ul>
