Personal Assistant
Job Description
<p>In a world of standards and cliches, we believe in doing things differently. As a company that’s been founded on the obsessive belief in fearless innovation, we refused to be standardized—we wanted to do things better, faster, and more efficiently, and over the past two years, we’ve been very successful at doing just that. Today, we have grown extraordinarily fast, faster than anyone else in our industry, and this created a clear need for someone that can be an orderly force in our chaotic world.</p><p><br></p><p>This orderly force, who’ll be a Personal Assistant and a founding member of Proxidize, driving our organizational efficiency to new heights. As a key member of our leadership team, you will play an instrumental role in assisting the executive team by handling minute matters and building them a clear environment free from distraction. There are no juniors at Proxidize. Everyone is a decision-maker, a stakeholder, an equally respectable team member, and an extension of our values.</p><p><br></p><p><strong>Position Title:</strong> Personal Assistant</p><p><strong>Career Level:</strong> Intermediate</p><p><strong>Working Hours:</strong> Full time — with extra hours expected.</p><p><strong>Required Degree:</strong> Bachelor’s or equivalent experience.</p><p><strong>Vacancy Available: </strong>May/June 2023</p><p><strong>Available Vacancies:</strong> 2</p><p><strong>Location:</strong> Amman, Jordan. (Hybrid)</p><p><br></p><p><br></p><p><strong>Key Responsibilities:</strong></p><ol><li>Manage and maintain executive calendars, scheduling appointments, meetings, and conference calls while prioritizing conflicting demands and ensuring optimal time management.</li><li>Oversee bookkeeping activities across multiple entities.</li><li>Coordinate all aspects of travel arrangements, including booking flights, accommodations, and transportation, as well as preparing detailed itineraries.</li><li>Act as a liaison between the executive staff and internal/external stakeholders, professionally handling correspondence, phone calls, and email inquiries.</li><li>Assist in the preparation and editing of presentations, reports, and other business documents.</li><li>Run personal and professional errands as needed, ensuring timely completion and discretion.</li><li>Maintain a high level of confidentiality in all interactions, safeguarding sensitive information and respecting privacy boundaries.</li><li>Conduct research and provide recommendations on various topics, contributing to informed decision-making.</li><li>Perform general administrative tasks, such as filing, expense reports, and office supply management.</li><li>Anticipate the needs of the executive staff and proactively address them to ensure smooth daily operations.</li></ol><p><br></p><p><br></p><p><strong>Qualifications:</strong></p><ol><li>Minimum one year of experience in a Personal or Executive Assistant role, preferably in a fast-paced, technology-driven environment.</li><li>Exceptional organizational, time management, and multitasking skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and G Suite (Gmail, Google Calendar, Google Drive).</li><li>Excellent communication skills, both written and verbal, with a high degree of professionalism.</li><li>Strong problem-solving and decision-making abilities, with a keen attention to detail.</li><li>Ability to work independently and as part of a team, exhibiting flexibility, adaptability, and a positive attitude.</li><li>Discretion and confidentiality, handling sensitive information with the utmost care.</li><li>Valid driver’s license and reliable transportation.</li><li>Willingness and ability to be on-call 24/7 and work flexible hours, including weekends and holidays when necessary.</li></ol><p><br></p><p><br></p><p><strong>Why work at Proxidize? Working at Proxidize is not for everyone. But for the right person, we can offer more than anyone else, including;</strong></p><ul><li>Proxidize is a people-first institution that puts the well-being of its team members as its #1 priority.</li><li>Proxidize is a leading deep-tech powerhouse working with some of the most sophisticated technologies in the world and possesses dozens of patent-pending inventions.</li><li>Proxidize is building a product that impacts the lives of millions of people.</li><li>You will learn more in your first 3-months at Proxidize than you have in your entire career.</li><li>You will work with a leading multi-national team of world experts.</li><li>You will have a friendly working environment that is still extraordinarily efficient and fast-paced.</li><li>You will get incredibly competitive employee stock options.</li></ul><p><br></p><p><br></p><p>We believe in empowering our team members to reach their full potential, and we are committed to fostering an inclusive, collaborative, and innovative work environment. If you are a motivated, detail-oriented professional who thrives in a fast-paced setting, we invite you to embark on this exciting journey with us as our Executive Personal Assistant. Apply now and let the adventure begin! You may apply via LinkedIn or directly via https://proxidize.com/careers/</p>
