Operations Executive
Job Description
We seek an Operation Executive to join our Global Hub in Dubai, United Arab Emirates. Our ideal candidate is driven, focuses on customer relationships,s and takes the initiative.
As an Operation Executive, your main responsibilities
- Exercise discretion and independent judgment concerning advising and assisting our principal with legal and regulatory compliance, financial controls of the cost associated with port calls, and quality control monitoring of vendor services.
- Providing ship captain and principals pre-arrival lists of what is needed or required for port entry depending on the individualized circumstances of each port and prevailing conditions.
- Delivers quality Ships Agency services in compliance with our global standards and procedures.
- Provide input to improve the operational and cost efficiency of the port call.
- Ensure our global operating system is mandatory for standardized ship agency services.
- Ensure the correct amount of pre-funding is received or the correct level of authority. Monitor and record expenses that arise during vessels’ port calls.
- Ensure proactive, efficient, and timely communication at all times. Timely follow-up of all inquiries
- To report leads business opportunities and relevant port updates per the standard procedure.
- Proactively follow up, check and approve supplier’s invoices.
Operation Executive qualifications:
Minimum two years of Maritime background and experience exposure to various commodities and vessel types
- Effective communication skills in the English language (oral and written)
- Process and system understanding
- Self-motivated and result-orientated.
- Problem-solving skills with the ability to make a fast and sound judgment.
- Bachelor’s degree
- Expertise in Microsoft Office – preferably Word, Outlook, and Excel
