Operations Assistant

Job Description

<p>The ideal candidate will be responsible for financial &amp; operational support under the guidance and management of the School Finance Administrator</p><p><br></p><p><strong>Key Relationships (Internal and External):</strong></p><p>• Principal, Operations Manager, Finance Admin, Admissions Manager, HR, Taaleem CO, Parents</p><p>___________________________________________________________________________________________</p><p><strong>Key Accountabilities:</strong></p><p><strong>Financial Support</strong></p><p>• Reconciliation of school petty cash disbursements</p><p>• Reconciliation of school credit cards</p><p>• Monitor the school budget levels to ensure timely booking of expenses</p><p>• Assists HR with requirements in payments for visa processing and FFS distribution as well as supply and outsourced staff payments</p><p>Operational Support</p><p>• Proactively manages school petty cash flow</p><p>• Monitor credit card purchases to ensure compliance within the policy</p><p>• Provides transactional support and guidance to business units/service lines on policies, procedures etc.</p><p>• Supports organizational change initiatives including administration of activities relating to Operations</p><p>Projects</p><p>• Ensures departmental compliance with regulatory requirements</p><p>• Process all purchase request, vendor payments and staff expense claims</p><p>• Ensure compliance with the administration of supply teacher salary/paperwork</p><p>• Manage the day-to-day petty cash system</p><p>• Process annual order &amp; supplier payments</p><p>• Process fee collection and payment from parents and follow-up accounts receivable</p><p>• Ensures supplier and customer details are updated in Netsuite</p><p>2</p><p>• Supports the School Finance Admin and Operations Manager in providing operational support to one or more admin departments, business units/service lines.</p><p><br></p><p><br></p><p><strong>Person Specification:</strong></p><p><strong>Education:</strong> Bachelor Degree in Finance /Accounting</p><p><br></p><p><strong>Experience: </strong>3 years’ experience in a similar role</p><p><br></p><p><strong>Competencies:</strong></p><p>• Detailed understanding of managing school finances coupled with the ability to keep managers regularly appraised</p><p>• Able to follow policy and implement structures from a CO perspective</p><p><br></p><p><strong>Attributes:</strong></p><p>• Calm and reliable</p><p>• Strong interpersonal skills</p><ul><li>• Ability to be positive yet assertive</li></ul>