Office Receptionist (FT)

Job Description

<strong><u>Job Purpose</u></strong><p><br></p>To Be The first point of contact for the company. Offering administrative support across the organization. Welcome guests and greet people who visit the business. Coordinate front-desk activities, including distributing correspondence and redirecting phone calls.<p><br></p><strong><u>Key Result Areas</u></strong><p><br></p><ul><li>Greet and welcome guests as soon as they arrive at the office. </li><li>Direct visitors to the appropriate person and office. </li><li>Answer, screen and forward incoming phone calls. </li><li>Ensure reception area is tidy and presentable, with all necessary stationery and material. (e.g. pens, forms and brochures) </li><li>Provide basic and accurate information in-person and via phone/email, Order front office supplies. </li><li>Receive, sort and distribute daily mail/deliveries.</li><li>Maintain office security by following safety procedures and controlling access via the reception desk. </li><li>Update calendars and schedule meetings. </li><li>Arrange travel and accommodations. </li><li>Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing. </li><li>Offer support when necessary to HR Manager, PA to CEO and CEO.</li></ul>