Office Administrator
Job Description
<p>Job description</p><p><br></p><p><strong>NOTE: REAL ESTATE/HOSPITALITY INDUSTRY EXPERIENCE IS A MUST</strong></p><p><br></p><p>We are hiring Office Admin who is highly motivated real estate administrative assistant to join our growing team. The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities include administrative duties such as keeping track of all transaction documents in the client database for our real estate agents, monitoring and notifying clients of important deadlines, complying with legal procedures, and planning appointments and final walkthroughs. You’ll also handle social media accounts and support the team by marketing the company on social media and planning company events. The ideal candidate should be a great communicator who is driven and highly detail-oriented. The candidate needs to have background as an administrator in hospitality or real-estate.</p><p><br></p><p>𝐃𝐮𝐭𝐢𝐞𝐬 𝐚𝐧𝐝 𝐑𝐞𝐬𝐩𝐨𝐧𝐬𝐢𝐛𝐢𝐥𝐢𝐭𝐢𝐞𝐬 𝐧𝐨𝐭 𝐥𝐢𝐦𝐢𝐭𝐞𝐝 𝐭𝐨:</p><p><br></p><p>You will perform clerical duties to help an office run smoothly and efficiently.</p><p>Answering phone calls and emails, greeting and directing office visitors to designated meeting areas</p><p>You will be the first point of contact for employees and the visitors at the office.</p><p>Must be able to communicate and handle clients and guests professionally with the ability to multitask.</p><p>Handling CRM and monitoring other Property advertisement portals</p><p>Monitoring inventory for sales, rentals, and renewals. Compose, edit and draft letters, addendum, and property-related contracts. Compile, organize and accurately finalize documents for office records.</p><p>Complete paperwork for all real estate transactions in a timely manner to ensure a deal is closed as quickly as possible</p><p>Monitor deadlines and provide notices to appropriate parties when necessary</p><p>Ensure each transaction complies with legalities and any tax withholdings are complete</p><p>Schedule necessary appointments with all parties, including open houses and the final walkthrough</p><p>Help organize community outreach events to improve our standing in the local area</p><p>Produce all marketing materials including brochures, flyers, online marketing, social media posts, etc. to continuously build our brand</p><p>Compile and distribute weekly/monthly reports and communicate key results to the rest of the team to ensure company goals are being met</p><p>Deliver concierge-level customer service to sellers, buyers, and lenders to improve customer satisfaction ratings</p><p>Participate in training sessions to improve skills with administrative tasks in the real estate industry</p><p><br></p><p><strong>If you believe you are a good fit for this role, then we would love to hear from you!</strong></p><p><br></p><p><br></p><p><br></p><ul><li>Industry</li></ul><p> Real Estate</p><p><br></p><ul><li>Employment Type</li></ul><p> Full-time</p>
