Office Administrator

Job Description

Overview

Headquartered in Dubai, UAE, The First Group is a dynamic, integrated global property developer with a fast-growing portfolio of upscale hotels, residential properties, F&B brands and real estate asset management services. Since our launch in 2005, we have carved a highly successful niche offering unrivalled property investment opportunities in high-growth markets to clients from more than 70 countries worldwide.

We were among the first developers to identify the tremendous potential in providing private investors the opportunity to purchase hotel guestrooms, suites and serviced apartments in our collection of upscale properties located in highly popular locations across Dubai. We back up our success with a list of International Property awards along with strategic partnerships with companies such as Wyndham Hotel group, Millennium Hotels, Emirates Airlines and Jumeirah Hotels and Resorts.

To successful candidates, we offer a diverse progressive corporate working environment with clear growth potential along with award winning sales & marketing tools, a state of the art showroom featuring Dubai’s only virtual helicopter tour and endorsements from a number of international sporting celebrities.

Job Description

Job summary:

We are looking for a reliable and proactive Office Administrator to join our team. The ideal candidate will be responsible for providing administrative support, ensuring the smooth running of the office, and maintaining a positive and productive work environment.

Office-Related:

• To become an active member of the Fire Marshall team

• To become an active member of the First Aider team

• Assists in office refurbishments, relocation and seating re-arrangements

• Preparation of Purchase Requests, Purchase Orders and Payment Vouchers for office-related suppliers

• Managing the allocation of parking spaces

• Maintaining all office-related folders & Inventories

• Provide assistance in handling office maintenance issues such as AC related issues, equipment for repair, etc.

• Responsible for ordering, distributing and arranging the office stationery

• Responsible for ordering food for the clients, weekly pantry supplies, daily water supply & cleaning materials and supplies

• Tracking and scheduling of the AMCs of all office-related suppliers i.e Pest Control, AC, Water filter & Air freshener

• Assists in sourcing out suppliers for office requirements i.e table, chairs, equipment etc.

• Keeping track of the maintenance of the AED machines i.e battery, adult & pediatric pads

• Assists replenishing the supplies of the First Aid kit

• Assist the staff under Office Management team with all their concerns

Building-Related:

• Responsible for reporting and resolving Illegal parking

• Assists for parking access for the Visitors and Drive In clients by calling the Building Management/Security

• Reporting concerns/issues related to the common areas such as toilets, corridor, staircase & parking

• Prepare building work permits for contractors and suppliers

Desired Skill & Expertise

Qualifications:

• Bachelor’s degree in business administration or a related field
• Proven experience as an office administrator, office assistant, or similar role
• Knowledge of office management systems and procedures
• Strong organizational and time management skills
• Excellent communication and interpersonal skills
• Ability to multitask and prioritize tasks effectively Proficiency in Microsoft Office Suite and other office software
• Familiarity with HR and financial management systems is a plus
• Fluent in English