National Project Assistant

Business & Product Management

Lebanon 🇱🇧

October 2, 2023

Full Time

Job Description

Organizational Setting It Is Centered On Two Main Government Priority Areas FAO assistance in Lebanon is shaped by the FAO Country Programming Framework (CPF), which has been jointly prepared with the Government and other development partners. The CPF reflects priorities of relevant national development strategies and plans, including the Strategy for the Ministry of Agriculture (2015 – 2020), the Lebanon National Forestry Programme (2015 – 2025) and the Strategic Roadmap in Support of Fisheries and Aquaculture in Lebanon (2014 – 2019). The CPF contributes to FAO’s Strategic Objectives and is fully aligned with the Sustainable Development Goals (SDGs). <ul><li> Expanding economic and livelihood opportunities for the benefit of local economies and the most vulnerable communities through strengthening the resilience of smallholder producers and upgrading capacities for sanitary and phytosanitary control and management of food safety and quality systems; and</li><li> Improving the performance of the agriculture sector with respect to economic, social, environmental and sustainable rural development through supporting improved and innovative sustainable agricultural production, sustainable land, forest and water management, and agricultural value chains development. </li></ul>Reporting Lines The incumbent will work under the overall supervision of the FAO Representative in Lebanon, the direct supervision of the National Project Manager, in close collaboration with staff in the FAO representation. Technical Focus The Project Assistant will be responsible for providing a variety of administrative and financial support functions for project “Strengthening the resilience of vulnerable smallholder farm families affected by the economic crisis and COVID-19 pandemic – GCP/LEB/036/CAN” in accordance with FAO’s rules and regulations. Tasks And Responsibilities Administration <ul><li> Prepare routine correspondence to support the implementation of project activities including but not limited to request for data verification, answer queries, and obtain additional information on transactions and financial matters;</li><li> Maintain local inventory records with responsibility for proper recording of assets, their maintenance and safeguard;</li><li> Maintain a filing system of administrative and financial documents;</li><li> Update the project team on FAO procedures and regulations in relation with the project implementation, recruitment and procurement;</li><li> Assist in procurement and contract management process including: identification and quantification of equipment and supplies to be procured; preparation of procurement documents; goods receipt, distribution and installation; monitoring of contract/purchase order (PO) deliverables and payments;</li><li> Organize and coordinate meetings, workshops, and field trips;</li><li> Provide logistics arrangement for project related travel including hotel reservations, preparation of travel authorization forms and information pertinent to purpose of travel, DSA payments, as well as, other entitlements and claims;</li><li> Act as a security focal point for the project, under the guidance of the office security focal point; </li></ul>Finance and Budget monitoring <ul><li> Reconcile expenditures, balances, payments, statements and other data; assist in the preparation of recurring and special reports by preparing and editing data in appropriate format as requested; monitor project, programme and general project accounts;</li><li> Maintain detailed records of budget estimates, obligations and available balances; record receipts and disbursements (ledgers, cash books, vouchers, etc.);</li><li> Oversee the timely payment of project related commitments;</li><li> Perform other duties as assigned by the supervisor. </li></ul>CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING Minimum Requirements <ul><li> University Degree in Business Administration, Finance, Accounting, or a relevant field preferred.</li><li> 3 years of practical experience in general project/office operational activities, and progressively responsible experience in operations works.</li><li> Proficiency in English and Arabic.</li><li> National of Lebanon. </li></ul>FAO Core Competencies <ul><li> Results Focus</li><li> Teamwork</li><li> Communication</li><li> Building Effective Relationships</li><li> Knowledge Sharing and Continuous Improvement </li></ul>Technical/Functional Skills <ul><li> Communication and interpersonal skills to maintain good working relationships with people from different nationality and cultural background.</li><li> Ability to work efficiently and accurately.</li><li> Highly accurate and organized.</li><li> Ability to meet deadlines.</li><li> Awareness on the importance of gender equality and women empowerment among farmers and beneficiaries</li><li> Previous work experience with UN agencies is an advantage.</li><li> Experience in working for the development projects is an asset.</li><li> Good knowledge with MS office applications including excel, word and power point.</li><li> Excellent written and oral presentation skills. </li></ul>Selection Criteria <ul><li> Applications will be evaluated against the minimum Requirements and Technical/Functional Skills. </li></ul>Additional Information <ul><li> FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing) </li><li> Incomplete applications will not be considered. If you need help please contact: Careers@fao.org </li><li> Applications received after the closing date will not be accepted </li><li> Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/ </li><li> For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/ </li><li> Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. </li></ul>Job Posting 02/Aug/2023 Closure Date 16/Aug/2023, 11:59:00 PM Organizational Unit FNLEB Job Type Non-staff opportunities Type of Requisition NPP (National Project Personnel) Grade Level N/A Primary Location Lebanon-Beirut Duration 01/09/2023 – 31/01/2024 with the possibility of extension Post Number N/A IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device <ul><li> FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture </li><li> Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply </li><li> Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO’s values </li><li> FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination </li><li> All selected candidates will undergo rigorous reference and background checks </li><li> All applications will be treated with the strictest confidentiality</li></ul>

National Project Assistant

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