Manager BoD Relations

Job Description

<p><strong>Key Accountabilities:</strong></p><ul><li>To provide the head of Board affairs with all the support needed in terms of coordinating and facilitating Board and Committee meetings, communication with internal and external stakeholders to follow up on timelines set by the Board affairs division. The support includes but not limited to preparation, drafting, revising, tracking all relevant tasks within the Board of affairs division related to Board meetings and committees. The scope will include draft processes and tracking sheets for internal checklists and use by the Board of Affairs division.</li><li>Work is carried out under head of Board relations / General Secretary of the board guidance</li><li>Outcome and results are reviewed by the Board Secretary/General Secretary of the board/ SvP Decision Support Unit.</li><li>Reviewing and amending existing board and committee charters and maintain the changes of those charters and suggest changes if needed</li><li>Develop Responsibility Matrix for Board and Committee charters</li><li>Follow all relevant functional policies, processes, standard operating procedures and instructions to ensure that work is carried out in a controlled and consistent manner</li><li>Manage coordinating and facilitating Board meetings, including confirming attendees, date and time, location, and supervise travel logistics when needed for Foreign board members</li><li>Manage preparing and distributing the Board meeting agenda to the Chairman and Board members</li><li>Manage Attend, document, and distribute all Board meeting minutes to the Chairman and Board members after the meeting.</li><li>Manage Preparing and managing the Board meetings calendar on an ongoing basis</li><li>Document and store all Board meetings minutes, capturing decisions and discussions, action plans, votes, etc., as applicable</li><li>Distribute prepared action plans coming out of the Board meetings to relevant parties and follow up on the implementation of action plans</li><li>Working closely with the Executive Assistant to manage the effective and efficient administration of the office Chief Executive, including quickly identifying where matters can be delegated, escalated, and how they should be prioritised and tracked</li><li>Manage close and constructive working relationships with internal stakeholders as one of your main responsibilities will be to provide comprehensive briefing support for their engagement with stakeholders across the entirety Ma’aden</li><li>Monitor the implementation of Committee decisions / Actions in collaboration with relevant divisions, bringing to the Secretary to the Board matters requiring the attention of the stakeholders</li></ul><p><br></p><p><strong>Communications &amp; Working Relationships:</strong></p><ul><li>CEO Office</li><li>Internal Divisions (Finance – Audit – Governance – Compliance)</li><li>Board Affairs employees</li><li>Decision Support Unit team</li><li>Chief of Staff</li><li>Shareholders </li><li>Consultants</li></ul><p><br></p><p><strong>Qualifications</strong></p><ul><li>Bachelor’s degree in Business / Public Administration, Marketing, Communications, or any other related field</li><li>10 Years of Experience 4 of them in Board Affairs (preferably in the mining / minerals / industrial industry).</li><li>Sound working knowledge of Board and Corporate Support operations, systems, and developments.</li><li>Strong knowledge of project management principles.</li><li>Strong knowledge of Finance</li></ul><p><br></p><p><strong>Core Skills:</strong></p><ul><li>Have excellent analytical and drafting skills and be good at summarizing and synthesizing</li><li>Be able to multi-task, excellent problem-solving skill and attention to detail</li><li>Have excellent interpersonal skills and be able to work in a multicultural environment with sensitivity and respect for diversity</li><li>Proficient in the use of standard MS Office software (Word, Excel, PowerPoint)</li><li>Background in Finance and legal</li></ul>