IMS Administrator
Job Description
Job Description
Organize internal audit in accordance with Company , QHSE Manual and ISO standards
Management of external ISO audits
Recording and controlling of non-conformities observed in internal and external audits
Maintaining the QHSE Manual
Conduct the Management Review Meetings, Arrange Customer Feedback
Controller of plant policies and procedures
Effective document organization structure that shall contain documents that satisfy the contractual, statutory and regulatory requirements
Review of all the documents master list every 3 months
Review of IMS documents for IMS management and audits
Ensures necessary information to Company’s Employees of any change in document organization structure or uploading of new documents / version in shared folder
Only approved latest version of documents is available in shared folder and referred
Receiving all the contractors, Manufacturers technical Manuals and drawings according to Company’s classification system procedures, incorporating updates as necessary under defined process.
Organizing all the documents and drawings according Company’s classification systems in easy to use and reach the requirements of the power plant.
Manage Borrowing drawings and manuals for the staff and new contractors of the power plant with recording system.
Filing all the inspection and testing reports.
Maintain lists for all plant units
Management of data room
Prepare the annual Internal Audit program and get it approved by Engineering Manager
Maintain, follow-up and update the Audit program.
Preparing the audit reports with relevant details (i.e., observations, potential impact, risk rating, recommendation, management response, etc.) for the review of the Engineering Manager.
Discuss the audit observations and recommendations with the relevant process owners.
Ensure that sufficient & appropriate audit evidence are obtained, reviewed, and documented to support the audit conclusion.
Regular follow-up with the action owner/Management for the implementation of recommendations action plan and validation/verification of the same.
Manage and monitor all audit findings included internal and external.
Maintain, follow-up and update the internal auditors list and ensure the auditors are ISO and OSHAD certified.
Ensure appropriate communication between auditors and auditee.
Lead by example to maintain and improve high safety standards in accordance to Company’s QHSE procedures. Responsibility to enroll in safety tours and submit observation cards related to HSE frequently.
Perform additional duties and responsibilities as required by Line Managers.
