HR Volunteer

Office & Administrative
Jordan 🇯🇴
October 2, 2023

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Job Description

HR Volunteer / Mafraq

Under direct supervision of HR/Admin Senior Officer, the Admin Assistant will be responsible to ensure efficient and adequate office external communication, internal management, and update of ACTED directories.

Functions

1. Attendance sheets:

  •   Monitoring attendance sheets of staff on daily basis.
  •   At the end of each month, all attendance sheets should be checked and approved by line managers.
  •   At the end of every month, the Volunteer is responsible to collect and review the  attendance sheets and leaves.

2. Leaves:

  • Making sure HR has always enough copies of Leave request form as hard copies.
  • Making sure all leaves are complete, signed, and checked with attendance sheets. (Leaves should be submitted to HR department 48 hours prior to the date of the leave requested).
  • Updating leaves FU table on the server·
  • Adding the number of day’s staff takes on weekly basis on the table.
  • Add the TOIL calculated to the staff leave balance every month. ·
  • Send the updated leaves’ table to all managers at the beginning of each month.
  • Update the leave FU for the managers every two weeks and share it with the teams.

3. Filing & Scanning :

The HR Volunteer shall be in charge of ensuring that there is an accurate and efficient filling system, in line with ACTED’s requirements, in hard and soft copy. H/She shall also be in charge of ensuring that the documentation flow between base and Capital office is properly conducted.

In this regard, He/She shall put in place accurate folders (recruitment, CVs, memos…) notably personal folders as follows:

  • Create personal folders for national and Volunteers files.
  •  Ensure confidentiality of personal folders.
  •  Ensure a follow-up/update of the personal folders for the base on monthly bases.

4. preparing volunteers contract and all the needed support documents .

Skills

  • Bachelor degree (Business Administration , management , or any related field)
  • Excellent communication skills.
  • Minimum 1 year of relevant experience in Administration.
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to details.

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