HR Assistant

Job Description

<strong><u>About The Role</u></strong><p><br></p>GEMS World Academy – Dubai is looking to appoint an outstanding HR Assistant to manage all the day-to-day administrative tasks of the Human Resources school office.<p><br></p>Your role is to act as the liaison between the HR Manager and employees, ensuring smooth communication and prompt resolution of all queries. You will also support our daily HR activities and assist in coordinating HR policies, processes and relevant documents.<p><br></p>You will ensure that employees’ files are updated in accordance with company policies and procedures, produce HR letters upon request, administer and monitor staff attendance and prepare other necessary documents to support the HR Manager.<p><br></p>An ideal candidate for the human resources assistant position holds an academic HR background. Familiarity in the Education sector is also an advantage. For this role, you should be able to work autonomously and assist in more complex HR duties, like posting job ads, coordinating interviews and contacting candidates. Following our training sessions, you will also be able to assist the HR Manager in the life cycle recruitment (e.g. onboarding process for new hires and candidate sourcing.)<p><br></p>Ultimately, you should be able to ensure our HR department is organized and operates to attract, hire and maintain our employees.<p><br></p><strong> Responsibilities: </strong><p><br></p><ul><li> Assist with day to day operations of the HR functions and duties </li><li> Compile and update employee records </li><li> Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc.) </li><li> Coordinate HR projects (meetings, training, surveys etc.) </li><li> Deal with employee requests regarding human resources issues and policies </li><li> Assist in payroll preparation by providing relevant data (absences, leaves, etc.) </li><li> Coordinate communication with candidates and schedule interviews </li><li> Conduct initial orientation to newly hired employees </li><li> Assist the Senior Leadership Team to source candidates and update our database </li></ul><p><br></p><strong><u>About Your Benefits</u></strong><p><br></p><ul><li> High School certificate (minimum), College Degree preferred </li><li> HR related qualification is desirable (e.g. CIPD) </li><li> A minimum of 1 – 3 years’ experience working within Human Resources </li><li> Knowledge in general HR office procedures, policies and methods </li><li> Experience working in a multi-cultural environment is a plus </li><li> Experienced in using MS Office and HR Systems </li><li> Strong verbal and written communication skills </li><li> Excellent organisational and interpersonal skills </li></ul><p><br></p><strong><u>About GEMS</u></strong><p><br></p>Trusted for over 60 years and now a third generation education family, GEMS Education began in a single school room in Dubai. Today, we have the privilege of educating over 170,000 students from over 176 countries through GEMS owned and managed schools globally; over 270,000 students access resources through our services division.<p><br></p><strong><u>About The School</u></strong><p><br></p>The International Baccalaureate (IB) programmes are at the heart of GEMS World Academy and are internationally renowned as rigorous and challenging courses in which students develop rapidly both personally and academically. The IB Programme is widely considered the gold standard of education, and GEMS World Academy is looking for talented and innovative individuals to join our highly successful team of over 136 teachers, 80 teaching assistants and 44 administrative and support staff and to contribute to the already successful outcomes for our community. GEMS World Academy-Dubai (GWA) is a private, co-educational IB World School for PreK to Grade 12 students. Established in 2008 as a member of GEMS Education, the Academy is authorised to deliver the PYP, MYP, DP and CP programmes, and is also accredited by the Council of International Schools and the New England Association of Schools and Colleges (NEASC). We serve a multi-ethnic community in the heart of Dubai. Our ethos is grounded in the IB Learner Profile; we encourage intellectual curiosity, entrepreneurial spirit, and foster a real sense of communal endeavour. The Academy has gained national and international recognition for its work to improve outcomes for students, as well as its aspirational and inclusive vision. As a member of the GWA community you will have the opportunity to shape the future of the Academy whilst working alongside an exceptionally talented group of teachers and leaders.<p><br></p>For further details about GEMS World Academy, Dubai please visit: https://www.gemsworldacademy-dubai.com<p><br></p>To learn more please visit http://www.gemsworldacademy-dubai.com/<p><br></p><strong><u>About Application Process</u></strong><p><br></p>If you meet the criteria and you are enthusiastic about the role, we would welcome your application.<p><br></p>To complete the application you would need the following document(s):<p><br></p><ul><li> Resume/CV</li><li> Passport-size photograph</li><li> Passport-size photograph</li><li> Passport-size photograph</li></ul><p><br></p>In line with the UAE’s Emiratisation goals, GEMS welcomes and encourages applications from UAE nationals to join our fast-growing team.<p><br></p>Important Note : GEMS Education is committed to safeguarding and promoting the welfare of all of its students. 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