HR /Admin Operations Assistant

IT & Network
Bahrain 🇧🇭
October 2, 2023

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Job Description

Description

invenioLSI is the world’s #1 independent SAP consultancy and implementation partner for Public Sector and Services organizations. Our domain specialties include Government, Local Authorities, Policing, Healthcare, Education, Public Transport, and Tax, with a niche and established position within the Media & Entertainment sector.
invenioLSI now has a preeminent position in the United States and Canada as well as a strong presence in Europe, the Middle East, and the Asia Pacific. We are a global entity with technical expertise, specialist focus, exceptional customer service, profitable growth, and an engaged workplace culture. For over 21 years, our consultants have brought deep expertise combined with advanced technologies to enable organizations to run at the speed of business. By focusing squarely on what we know best—modernization built on SAP—invenioLSI delivers quicker time to value and helps enterprises be more effective. 

As we accelerate the impact of advancements in SAP technology, our customers benefit from end-to-end solutions and service portfolios that help them make the move to next-generation enterprise business suites. These digital transformations are driven by our commitment to customer and employee success. At the intersection of meaningful technical software and people, we believe in investing in our relationships. invenioLSI sets the vision for change with a focus on bettering the lives of people that use our solutions––all while celebrating our employees’ diverse backgrounds, beliefs, and abilities.
Role Responsibilities:

  • Prepare, manage and store paperwork for HR policies and procedures
  • Answer employees’ questions and provide requested information
  • Maintain schedule and coordinate calendar activities
  • Assist recruiters in posting job ads on careers pages and processing received resumes
  • Answer telephone calls and provide needed information
  • Create reports for senior management
  • Manage and update HR databases with different information such as new hires, visas, terminations, sick leaves, warnings, vacation and days off
  • Provide administrative support for Operation management
  • Organize, compile, update company personnel records and documentation
  • Assist in the management of recruiting including drafting job descriptions, job postings, candidate reviews and screenings, tracking and scheduling interviews, and drafting job offer templates and SOWs.
  • Assist with handoff to HR for new employee onboarding and ensure a positive beginning for all new team members;
  • Support the staffing needs of the organization.
  • Support recruiting Director with administrative tasks;
  • Assist with recruiting efforts on LinkedIn;
  • Post job opportunities to LinkedIn;
  • Conduct research on LinkedIn for potential candidates;
  • Communicate with prospective hires potential opportunities, mission, history of organization;
  • Develop LinkedIn network, engaging with individuals and groups;
  • Monitor LinkedIn pipeline.

General Skills/Tasks:

  • Aptitude for working in a team environment: problem-solving skills, creative thinking, communicating clearly and empathetically, strong time management, and ability to collaborate with all levels of staff;
  • Learning/understanding of consulting “soft” skills necessary on engagements, as well as with team collaborative initiatives;
  • Excellent oral and written communication skills, the ability to clearly and concisely communicate with others. 
  • Assist the project team with documenting the developing solutions for client situations by acting as a scribe in design sessions and documenting all action items;
  • Assists the project team with administrative tasks including updates to spreadsheets or other trackers related to project activities.  
  • Assists the project manager by obtaining status updates from team members and updating the project plan with percentage complete.
  • Contribute to preparing/ developing solution documentation by editing for language and formatting to project standards for projects.
  • May assist in booking travel, hotel reservations, team outings as requested by the project manager.

Requirements:

  • BS or BA, or equivalent; + CIPD – level 3 
  • 0-2 years of professional experience in HR and/or recruiting and administration.
  • Previous working experience as an HR administrative assistant for (1-2) years 
  • Ability to effectively use computer software including Microsoft Outlook, Word, Excel and HR software
  • Knowledge of HR software (HRIS or HRMS and Recruitment Marketing platforms, ADP, Open-air Time & Expense)
  • Familiarity with labor and visa laws
  • Global experience
  • Excellent organizational and time-management skills
  • Act as a reliable and supportive team member
  • Excellent communications and interpersonal skills
  • Data-driven mindset

invenioLSI is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances. invenioLSI’s management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, access to facilities and programs and general treatment during employment. 

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