German Speaking Executive Assistant/Paralegal
Job Description
<strong>NAOS Solution</strong>s is seeking a highly organized and detail-oriented individual to join our Administration & Office support department as an Executive Assistant / Paralegal. In this role, you will provide comprehensive administrative support to our executive team while also assisting with legal matters.<p><br></p>The candidate is expected to provide a full range of administrative, clerical and office support, including but not limited to:<p><br></p><ul><li>Phone and physical reception;</li><li>Scheduling/coordinating meetings,</li><li>Coordinating mail, faxes, and courier packages and maintaining sheets with information on received and sent items;</li><li>Receiving, distributing, and filing of documents;</li><li>Assisting in the onboarding process for new hires and interns; </li><li>Supporting non-English speaking lawyers in the preparation of updates to clients on specific matters; </li><li>Updating Office Library and books lists; </li><li>Assisting in time recording of lawyers;</li><li>Assisting in recording and allocating courier expenses; </li><li>Managing the Firm’s corporate UBER account and expenses allocation;</li><li>Flight reservations for some of the team members.</li><li>Overseeing Office Supplies and Purchases;</li><li>Office and equipment maintenance supervision;</li><li>Conferences and seminars registrations for some of the team members;</li><li>Coordination of errands schedule for the Office messengers with the Firm’s team members.</li></ul><p><br></p><strong>Requirements:</strong><p><br></p><ul><li>Fluency in English and Arabic, both spoken and written;</li><li>Fluency in German or other languages is an asset;</li><li>Punctual and multitasking; </li><li>Presentable, self-motivated, and able to work independently; </li><li>Minimum of 3-5 years of experience;</li><li>Time-management skills;</li></ul><p><br></p><strong>Qualifications:</strong><p><br></p><ul><li>Prior experience as an executive assistant or paralegal.</li><li>Strong organizational and time management skills.</li><li>Excellent attention to detail and accuracy.</li><li>Proficient in legal research and document management.</li><li>Ability to handle multiple tasks and prioritize effectively.</li><li>Excellent verbal and written communication skills.</li><li>Proficient in Microsoft Office Suite and legal software.</li><li>Ability to maintain confidentiality and exercise discretion.</li><li>Strong problem-solving and decision-making abilities.</li></ul><p><br></p>If you are a proactive and dedicated professional with a passion for providing exceptional administrative support and legal assistance, we would love to hear from you. Join our team and contribute to our success in delivering outstanding services to our clients.
