FM Admin

Job Description

<p><u>Job Purpose: </u></p><ul><li>To provide effective and efficient administrative, Secretarial and personal Assistance to the Services Division</li></ul><p><br></p><p><u>Education &amp; Qualification: </u></p><ul><li>Good level of education with relevant administrative qualification.</li><li>Demonstrated ability to contribute as a member of a team to achieve positive outcome and d provide quality service to customers. Strong teamwork ethic and promotion of customer service excellence.</li></ul><p><br></p><p><u>Experience and Skills:</u></p><ul><li>Should have an excellent grasp of written and spoken English and other languishes, Punctual, structured and logical persona in order to organize administrative duties.</li><li>2+ years in-depth experience with relevant history in Administration field.</li></ul><p><br></p><p><u>Competencies and Skills:</u></p><ul><li>Excellent research and communication skills; fluency in English is required.</li><li>Exceptional organizational skills with ability to prioritize workload.</li><li>Excellent attention to detail, organized and with a methodical approach to administration and record keeping.</li></ul><p><br></p><p><u>Roles, Responsibilities, Duties:</u></p><ol><li>Provide general administration and personal assistance required by Services Department</li><li>Archive documents or files on behalf of the Team.</li><li>To represent FM Supervisor and Manager, under a special circumstance, in a meeting to carry out specific objectives of the Services team.</li><li>Prepare the daily or weekly expenses report, seek approval and submit the same to the Finance department.</li><li>Prepare and coordinate data and approvals for the online purchasing SAP system.</li><li>Keep track of any service request and ensure that follow up is being done by the Call Center on a weekly basis.</li><li>To monitor and coordinate daily activities and send correspondence both internally and externally for recording purposes.</li><li>To raise and complete requisition forms for purchasing any materials and seek approval there from for the inception to completion.</li><li>To develop and draft various reports as required by the Facilities Manager and client.</li><li>Issuing daily and weekly update to site supervisor or FM</li><li>To ensure that accurate and timely expense reports are approved by FM before lodging with Finance Department.</li><li>Strong customer service focus.</li><li>Immediately notify the manager of any safety issues or concerns. Maintain a safe place of work.</li><li>Good reporting skills</li><li>Handling SAP</li><li>Following the payment and pending approvals with client</li><li>Responsible for the arrangement of all site documents and to present on upon required.</li><li>Managing and maintained the store inventory – Materials requisition – Materials delivery.</li><li>Support and communicate with clients, customer base with your area of responsibility and the FM or Workplace manager.</li><li>Follow and track all works orders, materials, and Actuals time for completing works, issue and action taken by using SAP Program.</li><li>collecting all documents, operation reports from the technical staff and documents</li></ol><p></p>