Finance Specialist.8060020

Job Description

2. Job Purpose<br>The Finance Specialist is responsible for fulfilling duties in relation to the management, development, implementation and monitoring of the accounting and procurement function of the RIC-2D Center, with a focus on areas of expenditure including CAPEX procurement, project invoicing and finance reports, staff payroll and general financial management.<br><br>3. Key Roles &amp; Responsibilities<br>Strategic Responsibilities<br>N/A<br><br>Operational Responsibilities<br>• Provide support to the Center, including assistance with financial management and reconciliaton of project accounts.<br>• Request new account set ups and closeouts.<br>• Request new fund centers and accounts, track and follow up on open financial commitments.<br>• Provide regular reports on Center expenditure for management and progress reports. • Monitor compliance of RIC-2D budget holders / awardees with MoPA and University regulations regarding financial reporting.<br>• Maintain records of external financial reporting requirements for RIC-2D budget recipients<br>• Assist with non-financial report submissions, as necessary.<br>• Coordinate and manage requests for No Cost Extensions, Carryover, rebudgeting requests, changes in scope, and other changes to the award<br>• Ensure all requests are done in compliance with sponsor financial and procurement guidelines and University policies<br>• Monitor procurement and finance, ensure monthly reports are properly approved submitted on time, and properly filed and stored.<br>• Manage project changes, including re-budgeting, extensions, supplements and other amendments.<br>• Track spending & variance monitoring and follow-up<br>• Advise as required on major spending variances.<br>• Ensure data is accurately entered into relevant finance and procurment systems.<br>• Work with RIC-2D team to ensure effetive management of financial and procurment matters including purchase requisitions, budget reports and processing of payment requests<br> • Work with the Opertions Manager to solve problems, answer questions, and give guidance financial and procurement related topics on a daily basis.<br> • Manage coordination with support functions to support resourcing, financing, procuring and contract management for all RIC-2D activity.<br>• Close out all funded activity consistent with university process and timelines.<br>• Adhere to the University’s information security and confidentiality policies and procedures, and report breaches or other security risks accordingly<br>• Coordinate with other departments to facilitate the accomplishment of tasks and responsibilities, as and when needed<br>•Engage with RIC-2D budget recipients regulary to ensure reporting, invoicing, and contracts are up to date and works cross deparmentally to solve any issues that may arise with sponsor requests.<br>•Assists with answering inquiries from the KU and RIC-2D community in relation to procurment, operational, accounting, and reporting needs.<br>•Interpret and analyze financial data; and manage multiple tasks effectively<br>•Create and maintains tracking mechanism to ensure that monthly, quarterly, annual and final progress, procurement and financial reports as well as change requests have been submitted, reviewed, and recorded in a timely fashion based on the agreed rules and regulations for RIC-2D expenditure<br>•Ensures that financial and procurement related correspondence with RIC-2D budget recipients and KU officials are documented within the grants management system<br>•Assists in development of standard procedures, contract templates, form letters, procurement requests and other guiding documents for the smooth operation of the Center and maintain the documents repository<br>•Coordinate with the Operations Manager and other Administrators to ensure consistency of processes and procedures across RIC-2D, as appropriate.<br>•Perform other duties as assigned by Line Manager<br><br>Supervisory Responsibilities<br>N/A