Finance Executive – Retail

Job Description

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world’s most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day

Overview of the role

The Accounts Executive is responsible for working closely with the accounting team, Stores, SSF and tax department to provide support in managing business requirement on daily basis relating to smooth running of the business

Ensure that all business information and accounting figures are constantly monitored & accurately maintained so as to reflect a true and fair view of the company in the Business Financial & Performance Reports

What you will do

Balance Sheet Substantiation
– Constantly monitor and maintain the books of accounts (G/L, sub ledger) accurately to reflect true and fair view of the company in the performance reports
– G/L schedules – scrutinize and prepare G/L schedules for review by line manager

MIS and Reporting
– Monitor variances versus budgets and provide detailed MIS reports to other departments
– Ensure compliance with group accounting and financial policy
– BPC submissions-Check Income Statement & Balance Sheet reports are reflected correctly in BPC as per SAP. Reclassification of Related party entries, ICM auto accruals, trading partner correction entries. Buyer & Seller templates.

Month end Sales & Collection Entries Booking
– Coordinating with Cash office team on daily basis with regards to Open Cash collection summary statements for Stores, Central Unit & Restaurants
– Support Cash office team in resolving system issues, in coordination with IKEA IT Team
– Monitoring Cash Collection Reconciliation Reports on regular basis for Stores, Central Unit & Restaurants
– Month End-Reconciling the Collection Summary in Navision, check accuracy and posting the entries to SAP Financials
– Posting other month end provision entries in SAP

E-Com

Online sales
– Daily reconciliation of E-Com Debtors, Receipts, E-Com Sales, Deferred Sales, Tax & Deferred Tax accounts
– E-Com Master Card clearing account-to import online payment entries in Navision & reconcile the receipts

Cash on Delivery
– Daily reconciliation of COD Debtors, Sales, Tax, Deferred sales & Tax
– Follow up and reconcile Cash collection from Service providers-To receive daily cash collection report and reconcile with the sales & delivery data.
– Import payment entries in Navision, reconcile & settle the cash receipts
– Coordinating with the Third-party service providers on variance & resolving the issues in coordination with IKEA Call Center Team & Central Unit Team
– Coordinating with IKEA IT Team on system issues and resolving it
– Forwarding the pending COD order listing to Central Unit team & following up on clearing the same

Safex
– Daily reconciliation of Safex Debtors & Receipts
– Reconcile & clear open line items

E-Com Oman
– Daily reconcilations of Oman Debtors, Receipts, Sales & Tax
– Managing UAE & Oman Sales & Receipts
– Coordinating with Central Unit on the daily deliveries reports and following up on the pending transactions
– Coordinating with the Third-party service provider on the Customs clearance documentation requirements for accounting purpose
– Posting accounting entries between UAE & Oman books
– Oman Master Card clearing account-to import online payment entries in Navision & reconcile the receipts

VAT Documentation & Reconciliation
– Maintain accurate VAT documentation
– Reconciliation of VAT entries between Navision & SAP
– Ensuring accurate VAT filing done on monthly basis

Purchase Booking
– Foreign & Local Vendors Purchase booking in SAP
– Purchase entries to be checked in Navision & booked in SAP
– Coordinating with Store In store Logistics Team on clarifying variance, if any

Inventory
– Prepare analysis on inventory and ageing and monitor stock provisioning
– Track GL accounts for provisions for merchandise clearing and monitor add on load factor rates used
– Monthly booking of inventory related entries between Navision & SAP
– Maintaining of Inventory movement records and documentation pertaining to each Inventory related GL in Navision
– Coordinating with Store In Store Logistics Team for any variance between the Stores & IFB

Accounts Payable
– Coordinate, review and ensure with Shared Service AP team, Vendor related control GL accounts are reconciled and necessary action taken on a continuous basis.

Internal Controls and Policies
– Ensure compliance with group accounting and financial policy
– Work with store teams to handle VAT related compliance all the time in store